eGov/Mil Newsletter: June 1, 2018

June 01, 2018

In this Issue:

  • Personal Property Prototype – “My Move” Update
  • Air Force Provides Process to Vet Converted Lots
  • IAM Welcomes Daniel J. Bradley as Director of Government & Military Relations
  • USTC Holds Weekly Peak Season Teleconferences with Industry and the Military Services
  • USTC 2018 Fall Personal Property Forum
  • Tired of Arbitrary Demurrage and Detention Charges at US Ports?
  • America has a massive truck driver shortage. Here’s why few want an $80,000 job
  • DOD & Government Personal Property News & Notes
  • US Army flows fresh tanks, troops into Europe
  • U.S. Pacific Command Changes Name in Symbolic Nod to India
  • SIRVA Worldwide Relocation & Moving to be Acquired by Madison Dearborn Partners from Investors Led by Aurora Resurgence

Personal Property Prototype – “My Move” Update

June 1, 2018 is now upon us. That was the date that U.S. Transportation Command (USTC) originally intended to start the incremental rollout of the new “MyMove” information technology (IT) system This system is intended to eventually replace the Defense Personal Property System (DPS).

Now the June 1 start date will be limited to testing Personally Procured Moves (PPM) in the new system. Thirteen PPMs have been identified for the initial testing and they will begin to process through the MyMove system today. Only after PPMs have moved successfully via the My Move system will true Defense Personal Property Program (DP3) shipments (and industry) become involved in the testing.

USTRANSCOM leadership has pushed back the anticipated start date for industry involvement in MyMove until October 1, 2018.

A number of questions remain regarding the Oct. 1 rollout.

  • Will the same group of TSPs that opted-in to participate in the proposed June 1 start be utilized now that the start date has been pushed back to October 1?
  • October 1 is the start of the Non-Peak season and will Transportation Service Providers that opted-out, due to the initial Peak Season rollout, be given another opportunity to decide if they would like to participate?
  • On October 1 a new Traffic Distribution List (TDL) will be in place. Will a total new group of TSPs be engaged for testing or will the original group be maintained?
  • There has been a delay in the engagement with industry by USTC regarding the MyMove system development. Now that the development work surrounding the PPM process has been completed, we have been told that USTC will reinvigorate its engagement with industry. The TSPs that originally opted-in to participate in the rollout should anticipate they may be contacted by USTC and the Defense Digital Services (DDS) personnel to assist with the development process.

USTRANSCOM has developed some initial promotional material aimed at the service member community regarding the rollout of the MyMove system. They have also introduced a You-Tube video describing the login process for the new system. Industry participants should review both of these products, particularly the YouTube video. This login process will utilize a government login to access the MyMove system. This access portal is a self-described…. “simple, secure access to government services online.” Industry should familiarize themselves with this portal as this will be the same portal that industry will use to access MyMove when it is rolled out to the industry.

Stay tuned for further updates on the MyMove system as they become available

Sources: IAM & USTRANSCOM

Air Force Provides Process to Vet Converted Lots

The Air Force Personal Property Activity Headquarters (AF PPA) is now the single resource for “converted” Air Force shipments that were originally awarded by an Air Force Joint Personal Property Shipping Office (JPPSO).

Agents needing to make inquires on Non-Temporary Storage (NTS) or Storage-in-Transit (SIT) shipments converted to member’s expense, the AF PPA is now the “one-stop-shop” for all inquiries.

The AF PPA will help with access to contact information for service members if agents have not been able to contact them regarding their goods and will also be able to determine if individuals are still in the service. This will help with ensuring that agents are compliant with the rules associated with the Service Members Civil Relief Act (SCRA).

The process and form that the AF PPA would like agents to utilize for requesting help with this process can be found at PPA HQ Request for SCRA Process.

In a recent discussion with AF PPA officials, they frankly stated…. “The process is working”! Of the companies that have reached out to the AF PPA for information and/or help with finding members or determining if they were still in the military they have had a 100% success rate. However, the AF PPA personnel have been surprised at how few companies have taken advantage of them as a resource.

Agents are highly encouraged to take advantage of this process. There has been an outcry from industry regarding the number of “abandoned” converted storage lots that are sitting in warehouses across the country. This has been identified as a significant drain on warehouse space and resources.

It’s time for warehouseman to take advantage of this resource. Do it now.

Sources: IAM & AF PPA

IAM Welcomes Daniel J. Bradley as Director of Government & Military Relations

Editor’s Note: Lt Col (Ret) Daniel Bradley officially joins the IAM staff as the Director of Government & Military Relations on Monday June 4, 2018. Dan’s email address will be: Dan.Bradley@iamovers.org

May 14, 2018

I am very pleased to advise that IAM has completed another critical step in the successful transition of leadership with the hire of Dan Bradley (USAF Lt. Col, Ret.) as our new Director of Government & Military Relations (DGMR). Several months ago, I formally announced I am preparing to step down as IAM President around the end of this year. Senior Vice President Charles White will become IAM’s new President, and Dan Bradley will take on many of his current responsibilities as the new DGMR.

Bradley will serve as the primary contact between the Association and its membership with the U.S. Department of Defense (DOD) and other U.S. federal agencies with whom the IAM Membership conducts business, and which have enforcement and regulatory authority over the moving, forwarding and relocation industries.

“I am incredibly excited that Dan Bradley will be stepping into the role that I have handled for IAM for almost 14 years,” Charles White said. “Dan brings a wealth of knowledge from his experience in the U.S. military and as a DOD civilian. As a former Surface Deployment and Distribution Command (SDDC) Director of Personal Property, he brings a perspective to the job that will provide new insights into the inner workings of the Department of Defense. I look forward to working side by side with Dan as I transition into my new role as President of IAM.”

Bradley is a U.S. DoD logistician with a broad background in domestic and international transportation operations, including operational level transportation movements and command headquarters policy, guidance, and oversight of freight, personal property, and unit deployment functions. Over the past 12 years, he has held numerous positions in the SDDC, culminating in his assignment as Chief, Domestic Movement Support Division, where he led a staff of 30 in SDDC’s CONUS freight services functions responsible for the commercial carrier registration, performance, and freight tender programs.

Key to his new role at IAM, Bradley also served as Deputy Chief of Staff for Personal Property (SDDC), where he was responsible for DoD’s Personal Property Program. There, he led 90 personnel in over 12 geographically separated locations to manage the movement of household goods and privately-owned vehicle shipments worldwide. He was involved in the establishment of the Defense Personal Property Program (DP3) business rules, engaged with household goods carriers, and hosted monthly Council of Colonels and Captains and quarterly General Officer Steering Committee meetings to guide the implementation of DP3 and its associated Defense Personal Property System (DPS).

Please join me in congratulating and welcoming Dan to the IAM professional staff, and we look forward to your support of him in his new role.

Sincerely,

Terry R. Head, CAE, CMC

President, International Association of Movers

Source: IAM

USTC Holds Weekly Peak Season Teleconferences with Industry and the Military Services

U.S. Transportation Command holds weekly Peak Season teleconferences with the industry associations, the military service headquarters and many of the transportation offices.

The teleconferences will take place every Thursday morning through mid-August.

A short summary of this week’s (Week 22) discussion follows:

  • COL Ralph Lounsbrough led off the teleconference with an update on the “My Move” system. June 1 remains the official rollout date for the system but only selected Personally Procured Moves (PPM) will be included in the rollout. The target for true DP3 moves and industry participation is Oct. 1, 2018.
  • Shipment volumes for shipments booked (awarded) during the Peak Season remain approximately 9000 shipments above the 3-year average.
  • The number of “Capacity” Reports, which actually are indicators of NO capacity, continued increase. It is obvious that capacity (agent & hauler) is drying up quickly. The last week of May showed a 10% increase in volume over the 3-year average.
  • Non-Temporary Storage (NTS) capacity is also quickly “drying up” in many areas. The Storage Management Office (SMO) at USTC is using two mitigation strategies to help alleviate the problem:
    • Requesting “Saturation” rates from NTS TSPs in areas where capacity is an issue. These rates are to incentivize NTS TSPs to provide more capacity. These rates will only be affective until the end of capacity crunch.
    • Requesting NTS TSPs to provide rates to handle in and deliver out crated shipments coming from DPM contractors.
  • Short Fuse shipment percentages are at all time lows. Currently well below 10%. However, with May and June looking like there will be significant capacity concerns the USTC staff started the first discussions regarding the possible expansion of the short Fuse shipment criteria from five days to 10 days. Discussion continues on when DOD might “pull the trigger” on use of this capacity mitigation strategy. At this point no decision has been made on if or when the strategy will be implemented.
  • One industry discussion point involved the conundrum faced by industry regarding reweighs. The Peak Season brings on an increase in the number of reweighs requested by Transportation Offices. When reweighs come back with lower weights that the original, particularly on shipments coming out of SIT, the TSP is required to refund the difference to the government. The conundrum comes when a Notice of Overcharge (NOC) is issued by GSA Audits before or after a refund has been initiated. The 400NG and International Tender directs the TSP to refund the money in a timely fashion and that is normally accomplished by issuing an e-bill in Syncada. However, a TSP is caught in a difficult situation when a NOC is also pending. Does the TSP issue the ebill or do they refund the money by responding to the NOC?

IAM has asked USTRANSCOM to coordinate with GSA Audits to resolve this conflicting situation.  

If IAM members have issues they would like to recommend be discussed during these calls please provide the topics to IAM’s Senior Vice President Charles White at Charles.White@iamovers.org no later than close of business on Wednesday, the day before the teleconference.

Each week USTC will provide a slide deck in advance of the call and those slides will be posted on the IAM website. Week 21 & Week 22 slides are now posted.

Sources: IAM & USTRANSCOM

USTC 2018 Fall Personal Property Forum

Editor’s Note: Though no firm date has been set for the fall Personal Property Forum (PPF), U.S. Transportation Command recently issued the following Advisory which is already requesting proposed discussion items for the event.

IAM has been informed that the cutoff for topic submission has been extended to June 4, 2018. IAM encourages the membership to respond as quickly as possible to the Advisory with any topics you believe should be discussed at the PPF.

USTRANSCOM Personal Property Advisory #18-0069

 

Date: 3 May 2018

 

From: USTRANSCOM, Personal Property Division (J4-H), Scott AFB, IL 62225

 

To: All Military Service Headquarters Representatives, Worldwide Personal Property Shipping Offices (PPSOs), Personal Property Processing Offices (PPPOs), and DoD Approved Personal Property Transportation Service Providers (TSPs)

 

Subject: 2018 Fall Personal Property Forum (PPF) - Request for Topics

 

1. USTRANSCOM J4-H is in the planning stages of this year’s Fall PPF, with a projected two-day forum in the third or fourth week of September. The first day will follow a similar structure to the 2018 Spring PPF, with large group sessions in the morning and breakout sessions in the afternoon. The second day of the forum will be split between a leadership-only forum and small group training sessions (which are in support of the Defense Personal Property Program’s (DP3) Training Initiative). Topics for the breakout sessions on day 1 and training sessions on day 2 will be developed based on your input.

 

2. We seek your feedback on what topics should be discussed, who you would like to interface with and what training topics will provide the most value to your organization. Please email your requested breakout sessions/training topics to army.sddc.safb.ppcf@mail.mil by close of business on 18 May 2018. This will allow our staff to review your input, gain approval of topics and secure requisite facilitators and/or trainers.

 

3. Official invitations and additional information announcing the details of the 2018 Fall PPF will be sent at a later date. This advisory is only a request for topics.

 

4. This message was approved for release by the Chief, Personal Property Division, USTRANSCOM J4-H.

 

Sources: USTC & IAM

Tired of Arbitrary Demurrage and Detention Charges at US Ports?

Submit comments to the FMC to report any abuses before the end of June. In recent weeks, IAM has publicized that the U.S. Federal Maritime Commission (FMC) is now investigating abuses of demurrage and detention at US Ports. It is critical now that IAM Members and their clients report these abuses using the dedicated Fact-Finding investigation e-mail address to send information and documentation.

To aid our members in submitting comments, feel free to download the IAM summary on the issues facing our members when they ship through US ports. It is critical though that your company provide specific examples to demonstrate how the policies at these ports affect your company and its clients.

Read More

America has a massive truck driver shortage. Here’s why few want an $80,000 job

America has a massive shortage of truck drivers. Joyce Brenny, head of Brenny Transportation in Minnesota, increased driver pay 15 percent this year to try to attract more drivers. Many of her drivers now earn $80,000, she says, yet she still can't find enough people for the job.

Read More

DOD & Government Personal Property News & Notes

USTC Reiterates Blackout Rules

U.S. Transportation Command recently reissued the rules/guidelines associated with Blacking out in the Defense Personal Property System (DPS). The key factor in the message was that if ANY dates, Packing or Pickup, associated with a shipment offer are not Blacked out by a TSP then that shipment can be awarded to a TSP.

TSPs must carefully monitor their Blackouts to ensure that their Blackouts are widespread enough to ensure that unserviceable shipments are not awarded to them.

USTC Advisory 18-0072 dated May 15, 2018

 

Air Force Identifies Eight Special Interest Areas for 2018 Peak Season

The Air Force Personal Property Activity, in consultation with the three Air Force JPPSOs, has released their list of Special Interest Areas for 2018 Peak Season.

Transportation Service Providers should review these “interest areas” very closely and share this information with their agents.

The interest areas typically highlight the issues that the Air Force JPPSOs feel are in need of improvement by the industry and that they will focus their Quality Assurance actions on.

TSPs should ensure they are enacting operating procedures to comply with these interest areas.

 

Receive SDDC Personal Property Updates by email

IAM has offered industry news updates by email for about three years. Now you can receive personal property updates from the U.S. Army's Surface Deployment and Distribution Command in your email. Sign up at IAM's website now. Alternately, if you just want the regular RSS feed, you can have that as well. Contact Carl Weaver.

 

IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

 

Sources:  IAM, Air Force PPA HQ

US Army flows fresh tanks, troops into Europe

The U.S. Army Europe has notified German states about a massive movement of heavy military vehicles on their way to strategic locations in eastern Europe and the Baltics under the banner of Operation Atlantic Resolve.

All told, 3,300 troops of the 1st Armored Brigade, 1st Cavalry Division from Fort Hood, Texas, will bring 2,500 pieces of equipment across the Atlantic Ocean. The formation will relieve the 2nd Armored Brigade of the 1st Infantry Division, which will return to Fort Riley, Kansas.

Read More

U.S. Pacific Command Changes Name in Symbolic Nod to India

The U.S. military on Wednesday renamed its Pacific Command the U.S. Indo-Pacific Command, in a largely symbolic move underscoring the growing importance of India to the Pentagon, U.S. officials said.

U.S. Pacific Command, which is responsible for all U.S. military activity in the greater Pacific region, has about 375,000 civilian and military personnel assigned to its area of responsibility, which includes India.

Read More

SIRVA Worldwide Relocation & Moving to be Acquired by Madison Dearborn Partners from Investors Led by Aurora Resurgence

SIRVA, Inc., a leading global relocation and moving service provider, today announced that it has reached an agreement to be acquired by Madison Dearborn Partners (MDP), a leading private equity firm based in Chicago with significant experience investing in and growing industrial and technology services companies.

SIRVA, which has been owned by Aurora Resurgence and Equity Group Investments (EGI) since 2008, today has 55 office locations, 620 Agent locations and 2,600+ employees operating in 170 countries and plans to leverage MDP’s investment and industry expertise to expand its leadership position as a global, end-to-end moving and relocation service provider.

Read More