eGov/Mil Newsletter: April 20, 2018

April 20, 2018

In this Issue:

  • Personal Property Prototype Update
  • IAM Member Companies Canceled Voluntarily and for Nonpayment of Dues
  • USTC Begins Peak Season Teleconferences with Industry and the Military Services
  • Process to Access DPS by Non-US Based Companies has Changed
  • Privacy Legislation supported by IAM Advances
  • Your Preview Video for the 2018 IAM Annual Meeting & Expo is Here!
  • IAM Annual Meeting & Expo Exhibitor and Sponsor Prospectus Now Available
  • New Campaign Highlights Education Challenges Caused by Military Family Moves
  • Air Force Identifies Eight Special Interest Areas for 2018 Peak Season
  • DOD & Government Personal Property News & Notes
  • 25th Infantry Division Soldiers Aid Relief Efforts on Hawaii Island Kauai
  • Carriers, Shippers Working to Meet Demand for Freight Hauling
  • Major bill aims to slash Pentagon bureaucracy

Personal Property Prototype Update

Progress on the Personal Property Prototype continues as we move toward the proposed June 1 implementation date. In just the last few weeks U.S. Transportation Command (USTC) has invited 200 Transportation Service Providers (TSP) to participate in the initial rollout of the Prototype. As of April 19, USTC has indicated that slightly less than 60 TSPs have responded to the invitation. The cutoff for responding is close of business on Friday April 20, 2018. USTC has requested that all of the invited TSPs respond, either affirmatively or negatively, to the invitation by the response date so that they are able to definitively determine the number of TSPs that will participate in the initial testing period for the Prototype. Invited TSPs should reply to USTC via email at the following email address:

Likewise, USTC and the Defense Digital Services (DDS) team has distributed information regarding the initial framework for the Application Programming Interface (API) that will be used to move data between the Prototype and TSP IT systems to a group of TSPs. They have asked that the TSPs that were part of this distribution provide their feedback on this initial design for the API with DDS as quickly as possible.

DDS participated in a number of small group sessions with industry during the American Moving & Storage Association (AMSA) convention which was held April 8-10. Their goal continues to be to seek feedback from industry regarding the processes they use while interacting in the movement of DOD shipments. Though industry has not seen any of the programming work that has been completed thus far, it does appear that the feedback that is being provided is being utilized as the development of this new system moves forward.

Thus far the industry feedback received by IAM has been mostly positive. Most feel confident in the expertise, professionalism and willingness to listen that has been exhibited by the DDS team but trepidation remains regarding a number of areas:

  • The timing for the rollout of the new Prototype
  • The lack of time remaining before the June 1 rollout without even having had an opportunity to review the industry’s end to end processing of a shipment
  • Training opportunities for industry on the Prototype before rollout
  • Payment processing
  • Time to be able to properly program the API to TSP systems

This is not an exhaustive list of issues that have been raised by industry participants, but these are some of the most critical ones expressed.

TSPs must remain vigilant and continue to provide feedback to USTC, DDS and IAM as issues and concerns arise. The rollout for the Prototype is less than six weeks away and although USTC has indicated they plan to take a “crawl, walk, run” approach to this rollout, industry needs to ensure that its ideas and perspectives are included from the start, rather than trying to play catch up.

Source: IAM, USTC & DDS

IAM Member Companies Canceled Voluntarily and for Nonpayment of Dues

Below are links to two lists of companies that are no longer members of IAM. The first is a list of members who have voluntarily canceled. The companies on the second list have failed to pay their membership dues, which were first invoiced in December 2017. As of April 18, 2018, all benefits of IAM membership have ceased for these members.

Voluntary Member Cancellations

Members Canceled for Nonpayment of Dues

USTC Begins Peak Season Teleconferences with Industry and the Military Services

On April 19, U.S. Transportation Command began holding weekly Peak Season teleconferences with the industry associations, the military service headquarters and many of the transportation offices.

The teleconferences will take place every Thursday morning through mid-August. If IAM members have issues they would like to recommend be discussed during these calls please provide the topics to IAM’s Senior Vice President Charles White at no later than close of business on Wednesday, the day before the teleconference.

Each week, USTC will provide a slide deck in advance of the call and those slides will be posted on the IAM website. This week’s slides are now posted.

Source: IAM

Process to Access DPS by Non-US Based Companies has Changed

As of April 2, 2018 the Electronic Transportation Acquisition (ETA) Portal has changed. An announcement published on ETA was the first signal of the change in how DPS can be accessed by overseas companies. The following notice was posted on ETA:

At 0800 hours on Monday April , 2018 SDDC will enforce the use of an alternate two factor authentication solution (Yubikey) for Foreign National Carrier employees unable to obtain a CAC or ECA to access applications through ETA. Foreign National Carrier employees will no longer be able to access applications using only userID/password. The Defense Security/Cybersecurity Authorization Working Group waiver for userID and password expires on 31 March 2018 and will require two factor compliance. G3 has notified the carriers with process instructions through carrier advisories, emails, and phone conversations. Users with questions can contact their crrier POCs or the Systems Response Center (SRC) at 1-800-462-2176 option 6 or go to  

This change came as a surprise to entities operating in the DOD personal property arena. The SDDC G3 mentioned in the ETA notice is responsible for overseeing carriers operating in the freight environment. The responsibility for personal property rests with U.S. Transportation Command and they have not any recent messages regarding this change.

IAM has been communicating with USTC to determine the best process for “Foreign National Carrier Employees” to regain access to DPS via this new Yubikey solution. USTC has promised to issue an advisory explaining how to complete the Yubikey process. IAM will push this information out to the IAM membership as soon as it becomes available.

Source: IAM & USTC

Privacy Legislation supported by IAM Advances

For many years, IAM has been working to safeguard the privacy of your clients. As you may be aware, the US Customs and Border Protection (CBP) sells the personally identifiable information of your clients if they are either moving to or from the US. Read more about this CBP policy. On Tuesday, April 17, 2018, the US House of Representatives passed H.R. 4403. It is now set to be considered by the US Senate. For all US-based IAM Members, please contact your Senators and ask them to support this legislation.

Your Preview Video for the 2018 IAM Annual Meeting & Expo is Here!

This year’s IAM Annual Meeting and Expo will feature several milestones and monuments of the Association and of the moving and relocation industry. IAM President Terry Head and the IAM staff have created a brief video that highlights important new features and expanded opportunities that you will experience at the Annual Meeting: watch it here.

IAM Annual Meeting & Expo Exhibitor and Sponsor Prospectus Now Available

The 2018 Exhibitors & Sponsors Prospectus guides you through choosing the exhibit booth and sponsorship opportunities that are just right for your company. Download the Prospectus and see what's new in sponsorships, including sponsorship of the entire conference, new Gold sponsor benefits, new IAM-YP Social Mixer sponsorship opportunities, and more!

Exhibit and sponsorship sales will open for Governing Members on May 2, and for all members on May 9. Start planning your Annual Meeting experience today by downloading the full Prospectus.

New Campaign Highlights Education Challenges Caused by Military Family Moves

Permanent relocations of military families often create significant inconsistencies in the classroom for young children, who move far more often than their peers. A new campaign by the National Military Family Association highlights these issues—while arming families with information.

Read More

Air Force Identifies Eight Special Interest Areas for 2018 Peak Season

The Air Force Personal Property Activity, in consultation with the three Air Force JPPSOs, has released their list of Special Interest Areas for 2018 Peak Season.

Transportation Service Providers should review these “interest areas” very closely and share this information with their agents.

The interest areas typically highlight the issues that the Air Force JPPSOs feel are in need of improvement by the industry and that they will focus their Quality Assurance actions on.

TSPs should ensure they are enacting operating procedures to comply with these interest areas.

Sources: AFPPA & IAM

DOD & Government Personal Property News & Notes

Fuel Surcharge Update

The price of fuel was $3.042 per gallon as reported Tuesday, April 3, 2018. The upcoming FSC rates for the period 4/15 through 5/14 are as follows:

GBL Domestic HHG / International HHG - 5%

GSA Domestic HHG - $0.04

GSA International HHG and BAG - $0.04


US Bank/Syncada Fee Increases

The Syncada processing fee increased to 1.455% as of Monday, April 2, 2018 due to the interest rate increase announced by the Federal Reserve. The new fee applies to pay dates on or after April 2, 2018


Regionalization Update for April 1

  • CNNQ assumes responsibility of Fort Stewart, GA (CHAT) BGAC assumes responsibility of Fort Knox, KY (FAAM)
  • Rota Spain (UNNL) assumes responsibility of Lisbon, Portugal (ULNC)
  • Yokosuka, Japan (QENQ) assumes responsibility of Singapore from MLNQ


Receive SDDC Personal Property Updates by email

IAM has offered industry news updates by email for about three years. Now you can receive personal property updates from the U.S. Army's Surface Deployment and Distribution Command in your email. Sign up at IAM's website now. Alternately, if you just want the regular RSS feed, you can have that as well. Contact Carl Weaver.


IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

Sources: IAM, Daycos & USTC

25th Infantry Division Soldiers Aid Relief Efforts on Hawaii Island Kauai

Army aviators and other soldiers with the 25th Infantry Division assisted emergency response efforts here for the island’s residents and tourists in the aftermath of recent heavy rainstorms and mudslide-producing flooding.

Read More

Carriers, Shippers Working to Meet Demand for Freight Hauling

Carriers and shippers are adjusting to an environment where rising freight rates and a driver shortage are bumping up against an expected drop in capacity now that soft enforcement for truck drivers to record their on-duty status using electronic logging devices has ended, compelling the industry to work hard to prevent disruption in the movement of goods.

Read More

Major bill aims to slash Pentagon bureaucracy

The chairman of the House Armed Services Committee has targeted most Pentagon support agencies for a 25 percent cut, proposing seven be shuttered entirely. If adopted, it could lead to thousands of defense civilian job cuts and massive changes for defense contractors.

Read More