eGov/Mil Newsletter: December 27, 2016

December 27, 2016

In this Issue:

  • CIP & COR Must be Completed by December 28, 2016
  • US Bank Transaction Fee Update
  • DP3 Rate Filing Update – New Channels Moved from Special Solicitation to the Standard Program
  • SDDC Advisory 17-0027 Recalculation of CSS Scores for 15 May 2017 thru 31 Jul 2017 PP
  • IAM Senior Vice President to Speak at CMSA Chapter Meetings
  • Lead time for Navy PCS moves shrinks
  • Defense Bill to Allow Drivers to Use TWIC Cards as ID at Military Bases
  • New DPS Rate Filing User Guide Issued
  • DOD & Government Personal Property News & Notes
  • IAM Military News and Resources Page
  • Trump’s DOT Pick Outlines Priorities for Agency

CIP & COR Must be Completed by December 28, 2016

In order to be able to file rates and remain eligible to participate in the Defense Personal Property Program, Transportation Service Providers (TSP) must complete their Certificate of Independent Pricing (CIP) and Certificate of Responsibility (COR) in the Defense Personal Property System (DPS) no later than Dec. 28, 2016.

Per the Surface Deployment and Distribution Command (SDDC) Advisory #17-0008 dated Nov. 1:

All TSPs must go into DPS to review, update, and submit CIP/COR documents for approval. Once completed, TSPs must ensure the documents are in an "UNDER REVIEW" status and not showing an "IN PROGRESS" or "SUBMITTED" status. Only the President or Chief Executive Officer can certify and submit CIP and COR documents.”

This action is critical and TSPs must ensure completion by the December 28, 2016 cutoff!

Source: SDDC & IAM

US Bank Transaction Fee Update

All TSPs should be alert to the fact that their new Addendum to the TSP “Third Party Payment System” contract with US Bank, dated July 11, 2016, indicates the following:

Prime Rate Adjustments.

(i) The Discount Fee rate is based on The Wall Street Journal Prime Rate on the first business day of each month …….

(ii) For every 25-basis point (0.25%) change in The Wall Street Journal Prime Rate at or above the Base Rate as of the first business day of every calendar month, the Discount Fee shall be increased by two and one-half basis points (0.0250%) without notice to Carrier.

Federal Reserve officials raised interest rates for the first time this year in mid-December by 25 basis points (0.25%), which led to an increase in the prime rate. If that increase holds, as is expected, it appears that on the first business day of January 2017 The Wall Street Journal Prime Ratewill stand at 3.75%. That will allow US Bank to increase their transaction fee for processing TSP invoices from 1.33% to 1.355%, a 0.025% increase.

Most prognosticators have indicated that the Federal Reserve may increase interest rates a number of times in 2017, meaning that future increases in the US Bank transaction fee may be in the offing.

SDDC has indicated in the 2017 Solicitations that:

“When filing DP3 rates, TSPs assume any risks associated with cost variables related to any subcontractor or supporting service provider (e.g. claims, invoicing, etc.). DoD will not reimburse or allow "pass through" of any such charges, nor will those charges be considered accessorial costs. TSPs who choose to file rates are encouraged to incorporate any potential cost variables into their rate formulation prior to filing their DP3 rates.”

TSP should take all factors into consideration when making their rate determinations for the 2017 Rate Filing.

Source: US Bank, SDDC & IAM

DP3 Rate Filing Update – New Channels Moved from Special Solicitation to the Standard Program

On Dec. 21, SDDC issued Advisory #17-0032 as an update to the previously released Advisory #17-0018 – “DP3 Rate Filing Notice.” The update announces that a number of new channels, which had previously been included as part of the 2017 Special Solicitation, will now be solicited as standard Defense Personal Property Program (DP3) channels.

Details for these new International channels are listed in red on the SDDC public website under “DPS Special Solicitation Channel Control Listing” and will be moved to the “DPS International Channel Control Listing” as Change 1.

Historical Shipment data for these new Channels was provided by SDDC.

New SS Groups now being solicited as New Standard International Channels:

Code 4

  • CONUS to and from Hungary (HU)-104 channels
  • CONUS to and from Norway (NO)-104 channels
  • CONUS to and from Poland (PL)-104 channels
  • CONUS to and from Romania (RO)-104 channels

Code 8

  • CONUS to Hungary (HU)-52 channels
  • CONUS to and from Norway (NO)-104 channels
  • CONUS to and from Poland (PL)-104 channels
  • CONUS to and from Romania (RO)-104 channels

New Standard International Channels previously announced in SDDC-PP Advisory 17-0018:

Code 4 and 8

  • OCONUS Bahrain to and from Guam (GQ)
  • OCONUS Bahrain to and from Italy (IT)
  • OCONUS Bahrain to and from Japan-South (JA02)
  • OCONUS Bahrain to and from Okinawa (JA96)

Code 8 and J

  • CONUS to Australia (AS11)

Rate Filing Dates/Times remain unchanged:

  • Round 1: 12 Jan 17 (6:00 PM CST) – 20 Jan 17 (6:00 PM CST)
  • Round 2: 9 Feb 17 (6:00 PM CST) – 16 Feb 17 (6:00 PM CST)

Source: SDDC & IAM

SDDC Advisory 17-0027 Recalculation of CSS Scores for 15 May 2017 thru 31 Jul 2017 PP

On Dec. 8, SDDC released Advisory 17-0027, which outlines the process for recalculation and appeal of the Customer Satisfaction Scores (CSS) scores for the May 15, 2017 – July 31, 2017 Performance Period.

The critical information in this message are the details for the process of reviewing and appealing Customer Satisfaction Scores for this period. There will be no “mini-appeal” periods as there were in advance of the 2016 rate filing.

The message indicates that:

“December’s monthly upload is scheduled to be completed on 5 January and the window to submit CSS appeals will run through 2359 CST on 9 Jan 2017. Due to the short timeframe TSPs are encouraged to begin immediately begin identifying (sic) shipments eligible for appeals in preparation for the appeals window. Any appeal received after 2359 CST on 9 Jan 2017 will not be considered.”

TSPs must be diligent and as the message indicates, begin immediately identifying shipments eligible for appeals. The window for appeals is very narrow.

Source: IAM & SDDC

IAM Senior Vice President to Speak at CMSA Chapter Meetings

On Jan. 11 and 12, 2017 IAM Senior Vice President Charles White will be speaking on current military issues at two California Moving & Storage Association (CMSA) chapter meetings. On Jan. 11, Charles will speak to the CMSA San Diego Chapter and the following evening he will speak to the Central Valley Chapter in Lemoore, CA.

Both of these events are open to not only CMSA members but also to IAM members, even if they are not CMSA members. Proceeds raised from both events go toward supporting very worthwhile causes. 

Information on this events can be found at:

San Diego/Imperial Counties CMSA January Chapter Event

Central Valley Chapter January Meeting & Poker Tournament Fundraiser

Sources: IAM & CMSA

Lead time for Navy PCS moves shrinks

Sailors expecting orders to transfer to a new permanent duty station this spring will get far less lead time than usual because of Congress’s short-term budget agreement.

Sailors planning to move before April 28 will probably get, on average, only two months’ notice before they’re slated to transfer, or about half the normal time provided.

Read More

Defense Bill to Allow Drivers to Use TWIC Cards as ID at Military Bases

The 2017 National Defense Authorization Act passed by Congress on Dec. 8 contains a provision that will permit truck drivers to soon use their Transportation Worker Identification Credential as sole proof of identity when entering any of the nation’s 700 military installations.

Read More

New DPS Rate Filing User Guide Issued

The Defense Personal Property System (DPS) Program Management Office has issued a new DPS Rate Filing User Guide, which has been posted on the IAM website.

TSPs should review the document before the beginning of the 2017 DP3 rate filing which opens on Jan. 12.

Sources: IAM & DPS PMO

DOD & Government Personal Property News & Notes

January 1 – May 14 TDL now available in DPS

The Jan. 1 – May 14, 2017 Traffic Distribution Lists are now available for review in DPS.

DOD Shipments To/From Turkey

International TSPs should take note in advance of the 2017 Rate Filing that DOD shipments to/from Turkey have seen a significant reduction in size.

Following the coup attempt earlier this year in Turkey, U.S. DOD dependents were evacuated from the country. Troop rotations continue to occur into Turkey but it appears that these rotations will be “unaccompanied tours” (without dependents). Shipments for individual servicemembers moving to/from Turkey will be significantly smaller than what has been historical practice. It appears this policy will remain in place for the foreseeable future.

Fuel Surcharge for Period 12/15/16 to 1/14/17

The price of fuel was $2.48 per gallon as reported on Monday, December 5, 2016 making the upcoming FSC rates for the period 12/15/16 through 1/14/17 as follows:

GBL Domestic HHG / International HHG – 0%
GSA Domestic HHG – $0.00
GSA International HHG and BAG – $0.00

There is no fuel surcharge applicable for the specified period.

SDDC Advisories

IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

Sources:  IAM, & SDDC

Trump’s DOT Pick Outlines Priorities for Agency

The effective enforcement of safety, repairing critical infrastructure and expediting the permitting process are priorities at the U.S. Department of Transportation that Elaine Chao said she will address if confirmed as transportation secretary in the Trump administration.

Read More