eGov/Mil Newsletter: December 30, 2015

December 30, 2015

In this Issue:

  • Second Mini Appeals Period - Recalculation of Customer Satisfaction Survey (CSS) Scores for the 15 May - 31 July 2016 Performance Periods
  • SDDC Issues 2016 International Tender and 2016 400NG
  • FMCSA launches first phase of Unified Registration System
  • DOD & Government Personal Property News & Notes
  • Congress to Pentagon: Don’t Even Think About Closing Military Bases
  • It's Official: There Won't Be a Government Shutdown
  • Big DoD Changes Could Be Coming for Families

Second Mini Appeals Period - Recalculation of Customer Satisfaction Survey (CSS) Scores for the 15 May - 31 July 2016 Performance Periods

Editor’s note: the following SDDC Advisory is notification of the timeline for the second mini appeal period for CSS scores that will become effective with the May 15 to Jul. 31, 2016 Performance Period.

Pay close attention to item #4 in the Advisory. TSPs will only have about 24 to 36 hours to complete their review process. TSPs must be prepared to review CSS scores received in the month of December 2015 and only those scores can be appealed during this narrow window.

SDDC-PP Advisory 16-0034

Date: 17 December 2015

From: AMSSD-PPQ Scott AFB, IL 62225

To: Department of Defense Approved Transportation Service Providers (TSPs)

Subject: 2nd Mini Appeals Period - Recalculation of Customer Satisfaction Survey (CSS) Scores for the 15 May - 31 July 2016 Performance Periods.

1.       This message is the second of the two modified “mini” appeal periods outlined in SDDC-PP Advisory 16-0014, dated 9 November 2015.
2.       SDDC will only review appeals for shipments where the survey was completed between 1-31 December 2015. Any appeals that do not meet this criteria will be rejected.
3.       TSPs should review DTR Part IV Chapter 403 on what constitutes a valid CSS appeal.
4.       December’s monthly upload is scheduled to be completed on 4 January 2016 and the window to submit CSS appeals will run through 2359hrs Central Standard Time (CST) on 5 January 2016. Due to the short timeframe TSPs are encouraged to immediately begin identifying shipments eligible for appeal in preparation for the appeal window.
5.       Any appeal received after 2359CST on 5 January 2016 will not be considered. The email address to submit appeal request is  
6.       Reference SDDC PP Advisory 16-0014 and Advisory 16-0023 for additional information.
7.       This message is approved for release by Chief, Business Processes Division, HQ SDDC

Source: IAM & SDDC

SDDC Issues 2016 International Tender and 2016 400NG

On December 10, 2015 SDDC posted the new International Tender (IT-16) and the 2016 400NG to the “What’s New” section of their website. They have also posted other critical documents. See below:

Remember that the 2016 rate filing schedule is as follows:

Round 1: 10 Jan 16 (6:00 PM CST) – 15 Jan 16 (6:00 PM CST)

Round 2: 01 Feb 16 (6:00 PM CST) – 09 Feb 16 (6:00 PM CST)

FMCSA launches first phase of Unified Registration System

The Federal Motor Carrier Safety Administration launched the first phase of its new Unified Registration System on Dec. 12. The new system provides a “simplified online registration process that truck and bus companies, freight forwarders, brokers, intermodal equipment providers, and cargo tank manufacturing, inspection and repair facilities use as new applicants for USDOT registration,” FMCSA says.

Read the Full Story 

DOD & Government Personal Property News & Notes

SDDC “What’s New”


IAM Senior VP Chuck White to Speak at CMSA San Diego/Imperial Counties and Central Valley Chapter Meetings

Chuck White will be the headliner at the CMSA San Diego/Imperial Counties Chapter meeting. He will speak about the current state of the industry. The meeting will be on January 13 at Tom Ham’s Lighthouse in San Diego and tickets are $50. Register now to reserve your seat. The next night, Mr. White will be speaking again, this time at the Central Valley Chapter, held in conjunction with a Texas Hold-Em poker tournament fundraiser. Dinner reservations are required.


New Navy E-mail Box for Documents

The new navy email box used to provide documents to Navy sites is intended only for document submission No other forms of communication with Navy JPPSOs/PPSOs should utilize this new tool.

The following is the original communication on the use of the email received from the Navy POC:

The Navy now has a centralized e-mail account for the TSPs to send in their rated B/Ls, inventories, 619-1s, and other supporting documentation for all Coded HHGs/UB shipments.  This does not currently pertain to NTS documentation.   That will be rolled out at a later phase. This applies to the following GBLOCs:  BGNC, CNNQ, JENQ, LKNQ, MLNQ, and QENQ. We anticipate that the remaining Navy sites will be added in calendar year 16. 

This centralized e-mail account will be monitored by our Center of Excellence team who will then transfer the documents into our electronic document storage system, called TRIM.   Each of our JPPSOs has access to TRIM so they can look up the documents as they need them.

New centralized account:

We ask the TPS follow these business rules.

1. In the e-mail subject line, please put the complete GBL number. (This way it will make it easier to search if there is a need to.) 

2.  That each e-mail contains the supporting documents for ONLY ONE customer/GBL.  Some TSPs are sending multiple GBLs in one e-mail, we then have to split it apart in order to get our documents to flow into our electronic document storage system (TRIM).

3. This is a RECEIVING only e-mail account. The only e-mails being sent to this account are the required supporting documentation that the TSPs are required to submit.   This e-mail account is NOT to answer any questions or do any research that the TSPs may have.  If the TSPs are looking for answers on something, they need to use the same e-mail accounts at each JPPSO they are currently using to ask those questions.

4. TSPs are only to send the supporting documents ONE time and to this ONE e-mail account- .   Please do not submit duplicate documentation or e-mails as this will bog down the process as the technicians have to review each e-mail to ensure we are not processing duplicate documentation.

Please note:  That once the TSP starts forwarding their supporting documents e-mail to the new account the TSP will no longer be required to forward the same e-mail to the particular JPPSO.   Our goal is to alleviate our staff at the JPPSOs from having to receive and TRIM documents.


IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

Sources:  IAM, Daycos, Navy & SDDC  

Congress to Pentagon: Don’t Even Think About Closing Military Bases

The Defense Department has been pressing for years to close unneeded bases in the U.S., which would save billions and help gradually downsize and reconfigure the military. But that campaign has been mostly greeted with hostility on Capitol Hill.

Last March, for example, Pentagon officials argued before a Senate panel that a new Base Realignment and Closure (BRAC) round would pay off handsomely, producing $2 billion a year in savings by shrinking the infrastructure by only five percent, according to the Military Times.

Read the Full Story

It's Official: There Won't Be a Government Shutdown

In convincing bipartisan votes, the House and Senate have passed an omnibus to keep the government funded and a massive package of tax break extensions, wrapping up a tumultuous year with a deal that left neither Republicans nor Democrats gloating.

Read the Full Story

Big DoD Changes Could Be Coming for Families

Pay close attention to the final item mentioned in this news article.

When Secretary of Defense Ash Carter took over the Defense Department early this year, he said he wanted to take a hard look at military personnel issues. Several months of reviews later, and a huge set of proposals was placed on his desk tackling everything from how service members get selected for jobs within the military to how the military helps ensure service members who are also parents can both perform their jobs and have a family.

Reduced PCS moves. If you want to stay at your current duty station longer – for family reasons or otherwise – the military may soon want to make that possible. But it could cost you in the form of an additional service obligation.

Read the Full Story