eGov/Mil Newsletter: January 15, 2015

January 15, 2015

In this Issue:

  • 2015 DP3 Rate Filing
  • SDDC Releases December 2014 Metrics
  • SDDC Issues CSS Message for the May 15 - July 31 Performance Period
  • American Flag Shipping Issues
  • Navy Grows as Air Force and Army Fight off Personnel Cuts
  • RAF Mildenhall to Close Amid Other Europe Consolidations
  • Another BRAC Round May Be in the Offing
  • Federal Mediator Enters West Coast Port Talks
  • Ontario Teachers' Pension Plan buys PODS
  • DOD & Government Personal Property News & Notes
  • Registration Open for Regional IAM & ILN Meeting in Belfast
  • Renewal time! Pay your membership dues online to meet Jan. 31 deadline

2015 DP3 Rate Filing

The 2015 Defense Personal Property Program (DP3) rate filing schedule is as follows:

Round 1:  01 Feb 15 (6:00 PM CST) – 06 Feb 15 (6:00 PM CST)
Round 2:  24 Feb 15 (6:00 PM CST) – 03 Mar 15 (6:00 PM CST)

A new Defense Personal Property System (DPS) Rate Filing Module will be used for the 2015 rate filing. The module is currently involved in User Acceptance Testing (UAT) and the hope is that it will be fully ready for the Feb. 1 rate filing start.

Nothing has changed for the Bulk Rate filing portion of the module. What was changed was the user interface that is involved in the reviewing of rates once submitted. A number of transportation service providers and one of the major rate filing services have been involved in the UAT. IAM has heard quite a number of positive comments regarding the new user interface (UI). It has been reported that the filtering and sorting capability of the new UI far surpasses anything found in the old “work bench” capability.

The Surface Deployment and Distribution Command (SDDC) issued full details on the Rate Filing on December 18.

Source: IAM & SDDC

SDDC Releases December 2014 Metrics

SDDC will now be issuing shipment data on a monthly basis. Look for the data to be posted to the SDDC website each month. IAM has received an advance copy of the December 2014 data. A full set of the data should be posted to the SDDC website on or about January 14, 2015.

Week Number 52                    3 year average             2014

Counseled Members                     6,343                     6,050

Awarded Shipments                     5,941                     5,548

Pick-ups                                      10,297                    7,666

 

Total Shipments

dHHG -           199,411

iHHG -            112,641

iUB -                74,921

TOTAL           386,973

SDDC Issues CSS Message for the May 15 - July 31 Performance Period

The following message regarding the CSS appeal period for 15 May through 31 July 2015 performance period was issued by SDDC Monday, January 12, 2015.

Pay particular attention to the appeal window of January 12-20, 2015. No appeals will be accepted outside of that window.

SDDC-PP ADVISORY 15-0019

DATE: 12 January 2014

FROM: SDDC-PP SCOTT AFB, IL

TO: DOD APPROVED PERSONAL PROPERTY TRANSPORTATION SERVICE PROVIDERS (TSP)

SUBJ: Recalculation of Customer Satisfaction Survey (CSS) Scores for the 15 May to 31 July 2015 Performance Period

1. TSPs should review DTR Part IV Chapter 403 on what constitutes a valid CSS appeal.

2. The data pull for this recalculation was 1 January 2014 - 31 December 2014 and is effective starting with the 15 May Performance Period.

3. TSPs that are not statistically valid will receive supplemental survey scores which are added only to the remaining needed surveys to achieve statistical validity. The value attributed to supplemental survey scores is equivalent to the mean (average) value of the market and are calculated each performance period. The values attributed to the remaining ten surveys are equivalent to the mean (average) market score. The mean scores for this period are: dHHG 87.32; iHHG 83.43; iUB 86.64 OTO 77.03

4. TSPs should review their CSS scores for accuracy. The email address to submit appeal requests is sddc.safb.icss@us.army.mil. The window to submit CSS appeals is 12 – 20 January 2015. Any appeals received after 2359 CST on 20 January 2015 will not be considered.

 5. TSPs should continue to submit non-temporary storage (NTS) and CSS appeals for all Standard Carrier Alpha Codes (SCACs) represented in one message. All appeals MUST be sent from an individual that is on that TSP’s Electronic Tender of Service Signature Sheet (ETOSSS). We will send an email verifying receipt of your appeal within two (2) business days. If you do not receive a receipt email, contact Mr. Mike Dobbs at 618-220-5404. Please send appeals in a Microsoft Excel workbook, and include data for each of the following columns:

 TSP PoC

TSP Email

TSP Company

SCAC

GBL #

Appeal Type (CSS or NTS)

CSS Appeal Reason

6. Reminder: The CSS must be completed within 12 months of the delivery date, and within 24 months of pickup date. If appeal is a date reason, just put “Dates” as a reason. If appeal is for a “conversion to member’s expense”, just put “Conversion” as reason. A simple data pull will verify these. NTS appeals are only for those shipments delivered out of NTS, and should NOT include shipments out of SIT or a self storage unit.

7. Effective immediately, only “Submitted” surveys will be used for each monthly upload into ICSS. This only affects monthly uploads into ICSS beginning in January 2015, all past surveys are grandfather in. This will alleviate the problem of using incomplete surveys when customers are “timed out” while attempting to complete survey. To facilitate prompt processing, include the words “NTS/CSS Appeal” in the email subject line.

8. Scores can be viewed using the Interim Customer Satisfaction Survey (ICSS) tool located on the ETA website (https://eta.sddc.army.mil, Personal Property, ICSS. Please use the report titled “TSP CSS Score” and run the report for performance period. If you do not have access to the ICSS tool you may request via email at safb.etaadminhd@us.army.mil. The request must come from the Vice-President or above of the company and must contain the SCAC, TSP name, employee name, position, phone number, and email address.

9.  This message is approved for release by Mr. Craig McKinley, Chief Storage Division

American Flag Shipping Issues

The American Flag shipping industry has been dramatically impacted by the U.S. drawdown in Iraq and Afghanistan. The U.S. has pulled the majority of service members and equipment out of the Middle East and this in turn has caused a huge reduction in the immediate need for U.S. flag vessels.

The drawdown has forced a significant reduction in the U.S. Flag vessels available for shipping cargo all around the world but in the Pacific in particular. Shipping lines are continually pulling ships out of rotations, dry docking ships and completely abandoning some shipping lanes they have traditionally served.

The impact on the DOD personal property industry has at time been profound. The reduction in U.S. flag vessel availability, coupled with union issues, reduced chassis accessibility and congestion issues at a number of U.S. ports has, in some circumstances, caused long delays and missed Required Delivery Dates (RDD) for many shipments.

IAM continues to update SDDC on these issues and in a few cases has requested blanket foreign-flag waivers to be implemented. Each request has been denied. But in educating SDDC we have seen a greater understanding of the situation and an increase in a more expeditious process in the granting of approval for the individual waiver requests.

IAM and SDDC are also trying to educate any Personal Property Shipping Offices (PPSO) that are being directly affected by this new shipping environment. We are hoping that PPSOs will be able to recognize when individual shipments will be negatively impacted by these holes in U.S. flag availability and will work with TSPs to adjust the normal transit times to meet both the customer’s needs and the current shipping realities. Hopefully this will be a way to reduce the need to inundate SDDC with foreign flag waivers.

Source: IAM & SDDC

Navy Grows as Air Force and Army Fight off Personnel Cuts

The Navy will increase its ranks over the next five years while the Army, Air Force and Marine Corps shrink.

At the same time, recent world events have changed the equation for Army and Air Force leaders weighing their own end-strength calculations, leading them to slow down or reverse planned force cuts. 

Read the Full Story

RAF Mildenhall to Close Amid Other Europe Consolidations

A major U.S. Air Force base in the United Kingdom and 14 other installations scattered across Europe will close as part of sweeping reorganization of forces on the Continent, the Pentagon announced.

Operations at RAF Mildenhall, home to Air Force special operations forces, air refueling tankers and 3,200 military personnel, will end and missions carried out there will be moved to other locations such as Germany. Two other facilities in the U.K. --RAF Alconbury and Molesworth -- also will close as part of a consolidation effort. Most of the missions there will be moved to RAF Croughton.

Read the Full Story

Another BRAC Round May Be in the Offing

The Pentagon is expected to propose another round of base closures in its 2016 budget that will be unveiled in February. This would likely set off another fight with members of Congress who fiercely oppose any such closures due to the economic impact on local communities. 

“I believe that doing another BRAC round is simply good government,” John Conger, acting assistant secretary of Defense for energy, installations and environment, told The Hill. 

Read the Full Story

Federal Mediator Enters West Coast Port Talks

Federal mediators are stepping into the protracted West Coast port talks at the request of labor and management that have been unable to reach an agreement after nearly eight months of bargaining.

The Federal Mediation and Conciliation Service announced the step involving the Pacific Maritime Association and the International Longshore & Warehouse Union. Management was seeking federal intervention for nearly a month.

Read the Full Story

Ontario Teachers' Pension Plan buys PODS

Clearwater's PODS announced plans on Monday to sell the entire company to the Ontario Teachers' Pension Plan. The sale is scheduled to finalize in the first quarter of 2015.

Teachers' Long-Term Equities Group is leading the transaction.

"We are excited about our new ownership by Teachers' and are also appreciative of the support we received from Arcapita and our board of directors the past seven years. We look forward to working with Teachers' to continue our growth and our commitment to our customers," John B. Koch, president and CEO at PODS, said in a statement.

Read the Full Story

DOD & Government Personal Property News & Notes

2015 Channel Control Listings Posted

SDDC Bonds and Insurance Renewals

SDDC staff has indicated that all bond and insurance renewals must take place annually in DPS by the TSP’s Bond or Insurance representative. The updates are tied to the TSP’s Annual Renewal Date and need to be completed by that date to ensure proper approval by SDDC.

SDDC has submitted a software change request (SCR) for the bond and insurance to reset to recertify automatically in DPS just as the requirement for financial reports currently does.

The status of the insurance and bond documents in DPS does not impact rate filing. The CIP/COR are the only documents that need to be in approved status in order to file rates.

SDDC “What’s New” – 2015 Solicitation/Tariff Released

Fuel Surcharge for Period 1/15/15 to 2/14/15

The price of fuel was $3.14 per gallon as reported on Monday, January 5, 2015 making the upcoming FSC rates for the period 1/15/15 through 2/14/15 as follows:

GBL Domestic HHG / International HHG – 5%
GSA Domestic HHG – $0.13
GSA International HHG and BAG – $0.13

Court Vacates Labor Regulations in H-2B Program

The U.S. Court of Appeals in Philadelphia has ruled that Department of Labor regulations authorizing employers to use employer-provided wage surveys for prevailing wage determinations (PWDs) are arbitrary and capricious, finding that they violate the Administrative Procedure Act.

In response, the Department of Labor announced they will no longer issue H-2B PWDs based on employer-provided wage surveys. The department advised that pending PWDs that seek to use employer-provided surveys will be given the appropriate Occupational Employment Statistics wage for the requested occupation.

Additionally, employers whose PWD was based on an employer-provided wage survey, but whose H-2B Applications for Temporary Employment Certification have not yet resulted in a final determination by the Chicago National Processing Center, will be notified of their new wage obligation along with their certification letters.

Some movers rely on the H-2B program to fill open positions during the busy summer months and this court decision will affect how these workers are paid. Read more about the impact of these changes.

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If you have questions or need assistance, contact Carl.Weaver@IAMovers.org.

Sources:  IAM, AMSA & SDDC

Registration Open for Regional IAM & ILN Meeting in Belfast

** Editor’s Note: IAM’s Director of Government & Military Relations will participate in this meeting and hold a session related to current U.S. Government and Military issues. The recent announcement regarding the U.S. DOD plans to close it operations at RAF Mildenhall and consolidate many other European operations will be a key discussion item.

IAM is hosting a Regional Meeting in conjunction with the British Association of Removers (BAR) Annual Conference in Belfast, Northern Ireland May 18-20, 2015. The Regional Meeting will include business sessions and networking opportunities for IAM members and the IAM Logistics Network (ILN). Space will be limited and registration will be on a first-come, first-served basis. Response and space availability will determine the number of attendees.

Before You Register:

  • Cost: The cost to attend the meeting is 520.00 GBP, which includes hotel accommodations for three nights (May 18, 29, and 20) and several meals over the course of three days.
  • Accommodations: The conference hotel is Hotel Europa in Belfast. Note: Your registration fee includes accommodations and books you as a Hotel Europa guest.
  • Meeting Agenda: Review the meeting agenda for the IAM/ILN meeting
  • Meeting Packages: On the registration site, you will see a number of packages for the BAR event, the IAM/ILN event, for both BAR and IAM/ILN and other add-ons.
  • Attendees: See a combined list of BAR and IAM/ILN attendees.
  • Registration: Register for the Regional IAM / ILN Meeting, on the BAR conference page. Note that when you reach the "Registration Items" screen, scroll down to see the "Full Package for IAM/ILN Seminar" with the corresponding price of 520.00 GBP. Select this item, or one of the choices below it that include add-on BAR events for additional cost.

BAR Conference: The BAR Annual Conference runs from May 21-23, 2015. As always, there will be a varied program of events combining the very best entertainment, business, and opportunities for socializing. BAR is extending a warm invitation to all IAM members to attend so those traveling to Belfast can experience two premier industry conferences in one location

Check the event page for further details on the BAR Conference. For further information or inquiries about the IAM Regional Meeting, contact Brian Limperopulos.

Source: IAM

Renewal time! Pay your membership dues online to meet Jan. 31 deadline

A month ago, IAM emailed membership renewal invoices to all billing contacts, payable by Jan. 31. To meet that due date, we encourage you to pay your company's member dues online. With this one online invoice, you can pay IAM dues, and fees for IAM-YP membership, ILN membership, and International Shippers Association (ISA) membership — all with one credit card transaction.

If this is the first time you've paid online, you must request your login credentials. Just go to the login screen and follow the instructions for "New Customer." IAM will then email your company's login credentials to the email account on record in our database.

To pay membership dues online, using your username and password, go to: the account login page. Once you log in, click on your name and this will take you to the self-service portion of the website. From there, click on “pay open membership invoices” and follow the prompts to renew online.

If you have forgotten or do not have your user name and password, you can retrieve your information.

If you need assistance, email membership@iamovers.org. We appreciate your support and are always here to assist you.

Source: IAM