eGov/Mil Newsletter: Feb. 7, 2019
In this Issue:
- DoD Household Goods (HHG) Request for Information (RFI) Update
- IAM Capitol Hill Outreach
- MilMove Update
- 2019 Air Force Personal Property Activity (PPA) Special Interest Items (SIIs)
- Port Congestion and Rail Delays
- DOD Looks to Privatize Entire Household Goods Process
- JPPSO-NE TSP/Industry Meeting
- USTRANSCOM Spring Personal Property Forum (PPF)
In late November, USTC published an RFI on Fed Biz Ops seeking information to determine the availability and technical capability of the business community to provide HHG Move Management Services. Interested respondents had to have their replies in by 18 December. USTC received 22 replies to the RFI from industry. They categorized 6 of the inputs as fully responsive to taking over the whole DoD HHG program.
UPDATE to the previous eGov input on this topic: We’ve heard this week that USTC estimates the Performance Work Statement (PWS) is at least 70% complete and representatives from the Services will help them finalize the draft this month. USTC finalized the date for Industry Day as 19 February. Space is limited and pre-registration is required to attend. IAM believes USTC will write the PWS in such a manner as to give the awardee flexibility to perform in a manner that provides the service member a quality move, without as much of the specific regulatory requirements found in the current program.
The USTC Commander has sent letters to members of Congress to update them on progress USTC is making with respect to the overall program, and the USTC Director of Strategic Plans, Policy, and Logistics, along with COL Lounsbrough, are on Capitol Hill this week providing updates on the program to Senate Armed Service Committee staffs. We believe these updates all point to USTC’s efforts to contract out the entire program (DoD and industry sides of the current program) to a sole source contractor.
Sources: USTRANSCOM; IAM
IAM Capitol Hill Outreach
IAM’s Executive Committee Chairman and Vice Chairman, along with Association’s President, and Director of Government & Military Relations spent Feb. 4on Capitol Hill visiting professional staff for one Representative and three Senators. The purpose of the visit was to discuss USTC’s outsourcing effort for the entire DoD household goods program and ensure staffers had an industry perspective on current issues and risks. The visits were beneficial, with staffers asking excellent questions and requesting additional follow up material to gain a better understanding of the DoD program and industry’s concerns.
On Jan. 31, USTRANSCOM held a short MilMove update. Jeff Clark from Defense Digital Services (DDS) provided most of the update. He stated they are working on the “race to 1,000 shipments.” As stated previously, DDS believes once they’ve put 1,000 shipments through MilMove, they’ll have seen enough variation of shipments and worked out the associated issues to be ready to “go to scale” and transition all/most domestic shipments to MilMove. He did say the push to 1,000 is not going as fast as they want. At one point, DDS seemed confident they would reach 1,000 shipments by May, but at the current pace, it’s hard to see how that will happen.
They are coordinating their efforts with the Defense Finance and Accounting Service (DFAS) and with GSA’s Audit Division to work through some of the concerns from those two agencies. DDS had preliminary discussions with GSA last October. GSA was encouraged that all supporting documentation for a shipment will be in one place, and GSA will have access to that information to perform their responsibility for post audits. DDS believes their process can eliminate notices of overcharge and ensure no overcharges exist, but GSA will still perform their audit role.
DDS is working with the Marine Corps to move up to 10 marines in February. The marines are looking to “recruit” members from a single origin. DDS intends to get more TSPs involved in MilMove shipments, but as of the call, they hadn’t started working that piece specifically. They are hoping to start working though the invoicing process in the next two weeks, but there is no claims module at this point. One of the first moves did have a claim, but the military claims office agreed to manage it manually.
2019 Air Force Personal Property Activity (PPA) Special Interest Items (SIIs)
Air Force PPA HQ released eight SIIs for their Quality Assurance (QA) program. These eight SIIs are the same as last year. The message also details that PPA heard industry’s call for a standard QA methodology and worked to define QA processes and procedures across their detachments. Read the full message.
Source: Air Force PPA HQ
Port Congestion and Rail Delays
Multiple IAM members have raised concerns over West coast port congestion delays that could impact required delivery dates (RDDs) on DoD household goods shipments. USTC staff was made aware of these delays and were asked for relief from punitive actions for missed RDDs and inconvenience claims. USTC stated they are not inclined to issue blanket relief for these issues and believes TSPs are responsible to do "all they can" to facilitate the movement of shipments, and to keep DPS and the member updated with their efforts and status of shipments to help manage customer expectations and defend their actions to PPSOs should it be required.
Sources: USTC; IAM members
DOD Looks to Privatize Entire Household Goods Process
This article from Military Times talks of USTRANSCOM’s efforts to privatize the entire DoD household goods process within two years. The article says TRANSCOM is in the initial stages of gathering input and moving toward total privatization.
The article also references Army Secretary Mark Esper’s comments during the Association of the US Army town hall meeting on 5 February, stating he wants to “reduce PCS moves” for soldiers and standardize tours to 36 months.
JPPSO-NE TSP/Industry Meeting
JPPSO-NE will host a TSP/Industry meeting on 9 April, 2019 at Hanscom AFB in Bedford, MA. The invitation is to all providers within the JPPSO-NE area of responsibility. See the attached memo for agenda items, times and locations. RSVPs are required by 18 March, 2019 to Kristina.firstname.lastname@example.org.
USTRANSCOM Spring Personal Property Forum (PPF)
USTRANSCOM published a Personal Property Advisory on 22 January outlining details of the Spring Personal Property Forum. The PPF is scheduled for 19-20 March at the Four Points Sheraton. Attendees must register by 15 February. Agenda, registration requirements are detailed in the advisory.