eGov/Mil Newsletter: December 14, 2018
In this Issue:
- USTRANSCOM Issues Rate Filing Notice
- USTRANSCOM Rate Filing Documents Published
- ISA International Ocean Rates for Upcoming DOD Rate Filing
- USTRANSCOM Monthly Non-Peak Season Call
- AF JPPSOs Put out RFI for DPM Contracts
- USTRANSCOM Pacific Personal Property Conference
- CMSA Local Chapters to feature IAM Speakers
- IAMX Data Analytics Webinar - Now Available on Demand
- JPPSO-NE and JPPSO-SC TSP/Agent Meetings
- MilMove Update from USTRANSCOM
- FMCSA to Outline Priorities at TRB Session January 15
USTRANSCOM’s 30 November Rate Filing Notice had a number of important aspects. Read the entire advisory.
Quick highlights are:
- A reminder to TSPs to update their Certificate of Independent Pricing (CIP) and Certificate of Responsibility (COR) in DPS not later than 3:00 PM CST on 28 December to participate in the 2019 rate filing. As of 7 December, nearly 300 TSPs had not updated their CIP and COR.
- The notice detailed rate filing dates/times. Round 1 begins 13 January at 6:00 PM CST and ends 18 January at 6:00 PM CST. Round 2 begins 10 February at 6:00 PM CST and ends 15 February at 6:00 PM CST.
- The minimum performance scores (MPS) were announced for each market. MPS for the 2019 rate cycle for Domestic Household Goods is 54.60; for international household goods is 56; for international unaccompanied baggage 58.80.
- IMPORTANT NOTE: USTRANSCOM is projecting an increase across all three markets in 2020 to an MPS of 59.5. For comparison, the 2019 MPS for International HHGs of 56, equals a CSS score of 80. Under the 2020 projected MPS of 59.5, CSS would need to equal 85. A CSS score of 85 is greater than the mean scores for 1 January to 15 May 2019 performance period for iHHG, which is 84.88.
- Saudi Arabia to CONUS (COS 6) was added to an updated International Channel Control List put out by USTRANSCOM on 13 December.
Sources: USTRANSCOM; IAM
USTRANSCOM Rate Filing Documents Published
On 12 December, USTRANSCOM issued an email notice with 10 documents attached that support TSP rate filing. The email included documents such as the 2019 International Tender, 400NG Tariff, Channel Control Lists, Special Solicitation information, Linehaul Schedules, Claims and Liability Business Rules, etc. Those documents can be found on the IAM website.
ISA International Ocean Rates for Upcoming DOD Rate Filing
The following message from the Agents of the International Shippers Association (ISA) is being included in the IAM eGov newsletter as a means to ensure all approved International Military TSPs who are ISA members in good standing know they need to execute their Forward Booking Agreement no later than Dec. 20 to be eligible and authorized to have access to the ISA ocean rates for use in the upcoming DOD rate file.
Those TSPs who have already executed the Agreement with the ISA Agents can expect to receive the new ocean rates within the next 24-48 hours.
To All ISA Members / International TSP's
The ISA Agents would like to follow up on our initial email from November 30th 2018, which is repeated below. We kindly ask the TSP’s who have not responded yet, to review and confirm the FBA – Forward Booking Agreement – latest by Thursday next week, December 20th 2018.
TSP’s need to accept the FBA by that date or the ISA Agents will not be able to provide you with the ISA negotiated ocean rates.
The agreement can be returned and signed by clicking on the link in the attached document or in below email and filling out the webpage or by sending the signed document back via email whichever is more convenient to you.
With kind regards
Mike Connolly – Patrick Vercauteren
As Agents on behalf of ISA
Not an ISA member? Consider joining and to have access to the rates.
USTRANSCOM held its monthly non-peak season call with the Services and industry association representatives. See slides at the link below. Missed RDDs are still the only area considered “yellow”. USTRANSCOM mentioned that they normally see a spike in shipments during this time as customers try to get moved prior to the holidays. So far, that spike hasn’t hit, but projections did look higher for next week (slide 11).
Short fuse shipments still appear high compared to what you might expect during the non-peak (slide 6). The Marines in particular are going to look at potential reasons why this might be occurring. But the short fuse percentage is still below the three-year average. TSP lead time is trending down slightly from peak season. (slide 9). Customer satisfaction survey trends (slide 15) are essentially tracking from previous years. There was a three-month dip in scores during the summer, and they’ve begun to rise since. Of particular concern, survey return rates are on the decline, down to 20% for the last month. USTRANSCOM and the Services each talked about initiatives they were considering to get return rates up (in-processing checklists, potential to make survey’s easier for members in MilMove; asking Services to include the requirement on a member’s PCS orders).
USTRANSCOM clarified that the Claims and Liability Business Rules dated 7 December do NOT go into effect until 15 May, giving TSPs a chance to file rates to account for the new valuation levels. There was considerable conversation about Code 2. The Services are looking to increase Code 2 where appropriate. It was clarified that there is no current “mandate” to reach any specific percentage of Code 2 shipments. As of right now, and unless the President declares otherwise, Christmas Eve and New Year’s Eve are government business days and TSPs should expect government offices to be minimally manned, but open.
Sources: USTRANSCOM; IAM
A Request for Information (RFI) was posted on fbo.gov on 10 December. The attachments associated with this RFI are posted to the IAM website:
- Air Force JPPSO RFI for Direct Procurement Method
- RFI Data - JPPSO Direct Procurement Method
- RFI Cover Letter - JPPSO Direct Procurement Method
The RFI states: This request for information is to determine the availability and technical capability of all small and large businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Business and Woman Owned Small Business) to provide the required Air Force Joint Personal Property Shipping Office (JPPSO) Direct Procurement Method (DPM) Packing and Crating services.
Source: Fed Biz Ops
USTRANSCOM issued Personal Property Advisory #19-0014 with details on the Pacific Personal Property Conference. The theme of the conference is “Bridging the Gap to Customer Satisfaction through Global Changes.” It is scheduled for 11-14 February 2019 at the Ford Island Conference Center (FICC), Building 89, Ford Island, Hawaii. When it was first proposed, IAM recommended that either the conference or rate filing be adjusted to accommodate more TSP participants, but based on availability of facilities in Hawaii, there were no other alternatives for this year. TSPs wishing to attend who do not have a military issued ID (a DOD CAC or military retiree ID), must complete a SECNAV 5512/1 Form and turn it in not later than 7 January. Foreign National attendees must also complete a JBPHH Foreign National Visitor Request (FNVR) Form. These forms are embedded in the advisory, along with additional details. There are no lodging facilities on Ford Island for TSP use. Read the advisory on the IAM website.
CMSA Local Chapters to feature IAM Speakers
IAMX Data Analytics Webinar - Now Available on Demand
JPPSO-NE is tentatively projecting hosting their annual TSP/Agent meeting at Hanscom AFB, MA on 20 March. An official announcement should be released soon, confirming the date.
JPPSO-SC is tentatively projecting their annual meeting for 6 March. Details will be released via an official invite in the next few days.
IAM participated in a regularly scheduled update to the new household goods prototype system. As previously mentioned, the new system is now called MilMove, instead of MyMove. Turns out “MyMove” was already trademarked and was associated with a company in the moving business, so USTRANSCOM had to find a new name. Similarly, SDDC had the same problem over ten years ago with Families First where a company associated with the DoD already trademarked the name “Families First” (although it was a construction company, but they worked on privatized military housing), so Families First was changed to DP3 to avoid a lawsuit.
For this meeting, USTRANSCOM was represented by Jill Smith, and Jeff Clark represented DDS. Jeff did most of the talking. He provided a quick update on the now 8 moves that are moving via MilMove. The first two moves have delivered into SIT, another picked up on 7 Dec, and there are more moves this week. They talked about using the pre-approval process in the system on a few moves and that the TSP and PPSO had to go back and forth; so apparently that is working. Jeff discussed how they video-taped one move with TMM to be able to see what TMM was doing on each screen, and how well it worked or where there might need to be improvements. He mentioned that DDS needed to find a way to get feedback out to all of industry on the experiences of the TSPs using the system and their findings, likes, and improvement ideas. He was very complimentary of the work being done by the TSPs and the support they are providing. He mentioned that they (DDS) are learning a lot on each move, from TSPs, PPSOs, and service members; and that allows them to modify, improve and change as they go along so the next move is even better.
They have not gotten to invoicing yet. They are getting ready to execute. They had a call with US Bank last week on low-level EDI type tech issues, and they continue to move forward on that effort.
USTRANSCOM had a meeting in San Francisco last week with DDS and the contractors. They do this about once per quarter. They review their high-level road map and make adjustments. It’s a high level review due to the nature of the Agile Development process they are using. During the San Francisco meeting, they also reviewed a more detailed planning product that was produced in Sep/Oct timeframe and they are apparently largely on track with that document in terms of development. In terms of system security, they’ve been participating in a DOD exercise since mid-November with what they call “white hat hackers”. Those are people employed by DOD to see if they can identify vulnerabilities and security risks by hacking into the system. DDS felt confident on their security posture. He mentioned there were six findings so far, and all but one was considered a very low level issue, and one was identified as medium; but no major concerns. The security exercise ends this week.
DDS mentioned they are trying to find a way to “roll out more transactions.” In other words, move more household goods shipments. They want to move about 20 shipments in January…if all goes well, double that in February…and if all goes well again, double it again in March. That’s really just a generic way to say, they hope to continue to increase the number of shipments moving through MilMove as long as development continues relatively smoothly. In the immediate future, they see the moves staying with AF customers, and then maybe Marines. They mentioned they’d like to get more TSPs involved as well. From the analysis they’ve done, DDS thinks that once they hit 1,000 moves they can determine whether it’s gone well enough to expand it significantly, or if they still need another 500 or more to continue to work out issues. DDS said they have no sense if they can hit 1,000 by this summer or not, or if it would be much later. It all depends on how the shipments and system development progress leading up to the 1,000 moves.
USTC was asked if all MilMove system development was based on current business rules and regulations. We were initially told yes. Then DDS chimed in to USTRANSCOM that they were not doing any more system development on the inbound process until USTC provided them the final business rules on inbound. We cautioned that if the inbound process changes significantly…as put out by USTC earlier in the year seeking industry comment…and if rates are filed on the current inbound process, there might be serious concern from industry on moving a large number of shipments in MilMove based on new inbound process business rules. We were told our concerns would be passed to leadership. And were told that any change to business rules in the MilMove process would be provided to industry with plenty of time to adapt. We reinforced that being given time to see business rules before executing them is not the same as filing rates based on how TSPs would be expected to perform if there were significant changes to a process.
Industry reps asked for a summary of how the first 8 moves went, what issues were identified, and what fixes were made. DDS said they’d work up a summary once all shipments were completed. Probably after the first of the next month.
We asked the status of PPM moves, and whether there had been a significant increase in PPMs. We were told no, they are holding off on doing more PPMs until they finished development on the payment side. And that development was taking a little longer because each of the Services pay out PPM differently. But once the payment piece was finished, they fully expected PPMs to reach the 1,000 shipment mark much more quickly than for household goods.
The next call is in two weeks.
Sources: IAM; USTRANSCOM
The country’s top trucking regulator is scheduled to host its annual policy review session at the Transportation Research Board’s (TRB) annual meeting January, 5, the agency announced this week.
The TRB session will aim to outline safety activities and priorities as well as crash prediction models, trends, research initiatives, and updates regarding automated commercial motor vehicles and platooning systems, the Federal Motor Carrier Safety Administration indicated.