eGov/Mil Newsletter: Jan. 26, 2018

January 26, 2018

In this Issue:

  • USTC to Hold Spring Personal Property Forum (PPF)
  • Registration now Open for IAM’s DOD European Workshop
  • More on the Newly Proposed DPS Prototype
  • U.S. Government Shutdown
  • 2018 DP3 Rate Filing Update
  • JPPSO-NE TSP/Agent Meetings
  • DOD & Government Personal Property News & Notes
  • A Shortage of Trucks Is Forcing Companies to Cut Shipments or Pay Up
  • Diesel Hits Three-Year High, Rises 3.2¢ to $3.028 a Gallon

USTC to Hold Spring Personal Property Forum (PPF)

U.S. Transportation Command (USTC) has confirmed with IAM that they plan to hold a spring Personal Property Forum (PPF) in 2018. A contract with the venue has not yet been finalized but the date of Tuesday, March 13 has been set.

 

IAM, in partnership with AMSA, will hold a Pre-PPF Industry Meeting, in the afternoon on March 12. The time for the Pre-PPF is tentatively scheduled for 4:30 – 7:00 p.m. It is likely that the meeting will take place in the same venue as the PPF. Once USTC has a contract in place, IAM will follow up with specific location and times for both events.

 

The day following the PPF, March 14, USTC plans to hold a “Pre-Peak Season” meeting. This meeting is an invitation-only meeting open only to Association employees, USTC staff and representatives from the Military Services. IAM will provide a detailed recap of that meeting in a future eGov/Mil newsletter.

 

Following is the message received from USTC regarding the PPF:

 

Personal Property and Industry Representatives,

 

As discussed at the 2017 Personal Property Forum, we are planning a two-day

PPF in the Scott AFB, IL area. This Spring PPF will be held Tuesday, 13

March 2018 from 0800-1700 and will focus on topics intended to prepare all

participants for the upcoming peak season. The Day 2 Pre-Peak Season Meeting

will be conducted Wednesday, 14 March 2018 from 0800-1700.  Day 1 is open to

all comers, Day 2 is open to both Industry Associations and government

attendees (HQ staff, PPSOs, PPPOs at your discretion) from 0800-1200; the

afternoon session is reserved for government only attendees (1300-1700).

Venue locations will be announced as soon as they are confirmed.

 

The PPF will consist of short introductory government/Services/Industry-led

presentations followed by the bulk of the day focused on group breakout

sessions.  These group sessions will be rotational in nature, giving

attendees an opportunity to interact with a variety of stakeholders in 30

(or so) minute blocks throughout the day.  Each break out is intended to

allow a free-flow Q&A between the facilitator and the group of participants.

Proposed topics include DP3 and DPS updates, 2018 Rate Filing, Quality

Assurance, and Defense Digital Service's status of the "new" www.move.mil

site and Support System Prototype/TSP API (two-way interface).   

 

Request you submit topics of interest (for both days) that you would to

present or want to receive by 31 January 2018 so that we can prepare briefing

charts and finalize the agenda.  We'd also need recommended facilitators for the group sessions

(i.e. rates team, DDS, specific PPSOs, industry associations, etc.)  We also

request you RSVP so we can obtain a headcount for lodging and venue size.

 

Please don't hesitate to contact me or the staff if you have any questions.

 

Thanks again and we look forward to a great spring PPF.

 

TODD M. JENSEN, Lt Col, USAF

Chief of Operations, Defense Personal Property Program

USTRANSCOM J4-H

 

Sources: USTC & IAM

 

Registration now Open for IAM’s DOD European Workshop

The International Association of Movers, working in conjunction with the U.S.  Department of Defense (DOD), will hold a DOD/Industry European Workshop in Mannheim, Germany March 21-22, 2018.

 

The Workshop registration website is now open.

 

The cost to register for the two-day event is $250.

 

The meeting will be held at the Dorint Hotel in Mannheim, Germany. Hotel rooms are available under a block at the Dorint. Use the code “IAM” when reserving a room at the hotel. The cost for a room under the block is 140 Euro, which includes breakfast.

 

Reservations can only be made by either email or phone through the hotel’s reservation department.

Contact:

Kathrin Selmani + 49/621 1251 924

Kathrin.selmani@dorint.com

 

This Workshop will include DOD personnel from Transportation Offices throughout Europe. A meeting agenda and hotel information will be included with your registration confirmation.

 

IAM is excited to revive the face to face dialog between DOD and the industry in Europe.

 

Don’t miss out on this opportunity to dialog with DOD personnel from across Europe in a single location.

 

Attendance is open to anyone, so feel free to share this communication with anyone you believe may have an interest in attending. 

Contact Charles White, IAM Senior Vice President, with any questions you may have.

Charles.White@IAMovers.org

 

Source: IAM

More on the Newly Proposed DPS Prototype

On Jan. 18, IAM staff participated in a two-hour meeting with the USTC J4-H leadership to receive an update on the new prototype IT system that USTRANSCOM is proposing to release this summer (approximately June 1).

 

Participating in the meeting from USTRANSCOM were COL Ralph Lounsbrough, USTC Personal Property Director, Lt Col Todd Jensen and other members of the USTRANSCOM staff. A number of industry representatives from the household goods Associations also participated in the meeting.

 

Leading the meeting initially was COL Lounsbrough but he quickly gave the meeting over to the Defense Digital Services (DDS) team. DDS is the group leading the prototype effort in support of USTRANSCOM. For those that attended the fall Personal Property Forum, the two project managers from DDS were introduced to the industry during that Forum.

 

A number of issues were clarified during this meeting and a number still remain quite murky.

 

Here are the major takeaways:

  1. The “prototype” is envisioned to be a full end-to-end system that the DDS team, working with the contracted entity TrussWorks, plans to have its initial version, what they are calling a “minimally viable product” in place on or about June 1, 2018. The focus of this minimally viable product will be on improving the user (military transferee) experience, but is currently envisioned to be able to move a shipment end to end without being tied to DPS. There may be a need to have some data dumps out of DPS into the prototype, i.e. rates, BVS, etc., but it will be a standalone system.
  2. USTRANSCOM currently envisions moving between 2,000 and 8,000 shipments through the system (prototype) during the 2018 Peak Season.
  3. USTRANSCOM held a meeting at Fort Bragg, NC the week January 8, with all of the military services and during that meeting it was determined that, at least initially, only JPPSO-South Central (HAFC), JPPSO- North Central (KKFA), JPPSO-Southwest (LKNQ) and CPPSO-Norfolk (BGNC) will be involved in the movement of shipments, i.e. only Navy & Air Force participation. It is unclear at this point if this will include movement between these Areas of Responsibility (AORs), within the AORs so that only a single JPPSO controls both origin and destination, some type of limited city to city, e.g. Colorado Springs to San Antonio, movement or possibly some other orientation.
  4. USTRANSCOM does NOT envision this as a test! This is the start of a process to make the prototype the new system of record. There will no “test” period where the prototype will end and then a review will take place. The goal seems to be to replace the current Defense Personal Property System (DPS). Through the Agile development processes a continuous improvement, continual addition of functionality will take place until the prototype becomes the fully functional system through which all DP3 traffic will move.
  5. At the beginning there will be no International traffic flowing through the prototype. The DDS folks envision International movement in a second phase of the prototype.
  6. The API/“Two-Way Interface” for which USTRANSCOM recently issued a Request for Information (RFI) is envisioned to be ready in the April timeframe for use in the prototype. If a company is not interested in using the API to move data, then a User Interface (UI) will be available for manual input.  
  7. The Prototype is being built for “scale” from the outset. So, DDS believes traffic volume and the number of users should never become an issue.
  8. COL Lounsbrough said during the meeting that “….current DP3 Business Rules will be followed in the prototype. They will not be violated!”

 

Questions that remain:

  1. What will be done about the use of Digital Certificates in the prototype and DPS at the same time? Will the same security/authentication process be used? Will the Electronic Transportation Acquisition (ETA) portal be a factor in accessing the Prototype?
  2. Will shipment allocations be harmonized between DPS and the Prototype?
  3. Will all TSPs be involved in the movement of shipments through the prototype? Will TSPs be able to volunteer to participate or be able to opt-out? It seems that those that do participate will be engaging with the developer on a regular basis to provide feedback on what works and what is problematic. It appears this may lead to an increase in workload…during the Peak Season…if a TSP is operating in two systems and encouraged to provide ongoing feedback. Testing is continuous and development will always be ongoing.
  4. Invoicing questions were abundant.
  5. Helpdesk/SRC support for the prototype…will that be in place?
  6. The use and functionality of Blackouts are still being examined.
  7. Handling BVS in two systems is a question that has not yet been answered.
  8. COL Lounsbrough indicated that there may be some “manual massaging necessary to get where we want to go.”

 

This is on the fast track and all parties at USTRANSCOM and DDS firmly believe they can get to a “minimally viable product” on or about June 1.

Sources: USTC & IAM

U.S. Government Shutdown

The U.S. federal government shut down for three days earlier this month. The government reopened on Jan. 23. During those three short days IAM fielded many questions regarding how the shutdown would affect the movement of households for government and Department of Defense employees.

 

The federal government reopened but only under a short-term funding authorization that is good through Feb. 8. Questions still abound regarding what will happen to the movement of personal property and the operation of Transportation Offices during any further government shutdowns.

The following are two articles that give at least a glimpse into what disruptions may be like if another federal government shutdown comes to fruition.

Troops and families: Here are some ways a shutdown could affect you

Short Shutdowns Can Be Hugely Disruptive, Associations Say

IAM has reached out to USTRANSCOM and encouraged them to disseminate information regarding what disruptions to expect if/when another shutdown occurs.

It appears that most civilian employees involved in the movement of personal property would be furloughed during a shutdown as most are not deemed essential personnel and many of the duties performed at Transportation Offices are performed by those individuals. That means that all operational functions at Transportation Offices would be negatively affected. There are some offices that are completely civilianized. That, in essence, means those offices would come to a standstill during a shutdown.

USTRANSCOM is working on a communication, to be shared with industry, that would direct all stakeholders how they should proceed in the event of another federal government shutdown.

Sources: USTC & IAM

2018 DP3 Rate Filing Update

The first round of the U.S. Transportation Command’s 2018 Defense Personal Property Program (DP3) rate filing ended at 6:00 p.m. CST on Jan. 22. From all accounts this has been one of the most successful rate filing since the beginning of the DP3. Very few issues have been identified

 

The schedule for Round 2 is as follows.

 

Round 2: 11 Feb 2018 (6:00 PM CST) – 16 Feb 2018 (6:00 PM CST)

 

Transportation Service Providers (TSP) should begin to see rate rejections the week of Feb. 5.

 

IAM will update the membership as any new rate filing information become available.

 

Sources : USTC J4-H & IAM

JPPSO-NE TSP/Agent Meetings

The Joint Personal Property Shipping Office (JPPSO-NE) Detachment 2, will be hosting a Transportation Service Providers/Agents meeting on March 19. The meeting will be held at the Southbridge Hotel and Conference Center, Southbridge, Mass. Major airports serving Southbridge are Boston Logan Int'l (BOS), which is 56 miles away; and Bradley Int'l (BDL), which is 35 miles away.

 

Read more about the agenda topics and lodging/registration information. It is important that you read this thoroughly, as it contains some time-sensitive dates.

 

JPPSO-NE has recently added two new "localized" TSP/Agent meetings at two Personal Property Processing Offices (PPPO) within their area of operation (AOR).

 

JPPSO-NE will host a TSP/Industry Meeting on 21 February 2018 from 08:30 - 11:45 at Shaw AFB SC and another on 23 February 2018 from 08:30 - 11:45 at Joint Base Charleston.

 

The following agendas spell out the topics, meeting locations for both sites as well as the meeting POC's.

 

Shaw AFB SC

 

Joint Base Charleston

Source: JPPSO-NE

DOD & Government Personal Property News & Notes

DP3 NON-PEAK SEASON SLIDES FOR WEEK 02 (2018-01-11)

Navy Announces official dates for their 2018 “Virtual Household Goods Industry Days”

The Naval Supply Systems Command’s (NAVSUP) Global Logistics Support (GLS) office has released the official dates for their 2018 Virtual Household Goods Industry Days series.

Unified Carrier Registration for 2018 Now Available

Transportation Service Providers (TSP) are required to update their Unified Carrier Registration (UCR) on an annual basis. The 2018 registration process has been delayed for a number of months due to the Federal Motor Carrier Safety Administration’s (FMCSA) review of the fees levied on commercial carriers in the UCR program.

 

In an announcement dated Jan. 5, which can be found on the UCR website, the 2018 fee levels have now been determined. Generally, a 9 percent reduction in fees has been mandated.

 

TSPs can/should now move forward with completing the 2018 UCR process. Remember, this is a requirement for maintaining a TSP’s approval to participate in government programs.

 

Receive SDDC Personal Property Updates by email

IAM has offered industry news updates by email for about three years. Now you can receive personal property updates from USTC J4-H (formerly SDDC) in your email. Sign up at IAM's website now. Alternately, if you just want the regular RSS feed, you can have that as well. Contact Carl Weaver.

 

IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to USTC J4-H Personal Property updates and categorizing them by topic. Currently, on the USTC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

Sources:  IAM, Daycos & USTC

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