eGov/Mil Newsletter: May 19, 2017
In this Issue:
- Financial Statements Due to SDDC
- Takeaways from the SDDC 2017 Open Season
- In Case You Missed It - Watch the RPP Webinar sponsored by The EuroGroup International Movers
- Chao on infrastructure: Trump plan out in weeks
- Lawmakers Again Push for More Flexibility with Military Moves
- Hawkish lawmakers frustrated by budget caps press for repeal
- Foreign National (FN) DPS Users Issued Reprieve
- DOD & Government Personal Property News & Notes
- Pasha Hawaii Announces Shipyard for Two New Containerships
- Heather Wilson sworn in as 24th Air Force secretary
- Senate approves Trump pick to be No. 2 at Transportation Department
- Cyber Risk and Liability Webinar
- Put Your Story in The Portal
- Annual Meeting Registration Open for All Members
The Surface Deployment and Distribution Command (SDDC) requires that financial statements must be submitted to SDDC no later than 150 days after the close of a Transportation Service Provider’s fiscal year. Many TSPs' fiscal years coincide with the calendar year, so financial statements (FY16) for most TSPs are due to SDDC no later than May 30, 2017.
- Approved TSPs must have their Independent Financial Representative provide data from audited or reviewed financial statements.
- No pro forma statements will be accepted in lieu of actual financial statements.
- TSPs must submit financial data that documents the business operations of the single TSP seeking to qualify or to continue to do business with the DOD. SDDC will not accept combined or consolidated reports where there is no separation from one TSP to another.
- NEW REQUIREMENT - A copy of the balance sheet and statement of cash flows from the most recent fiscal year-end reviewed or audited financial statements must be provided to the qualifications organizational box within 150 days of fiscal year-end. Qualifications Organizational email box: email@example.com
- All DOD approved TSPs must meet and maintain a quick ratio of 1-to-1 or greater and a positive debt-to-equity ratio of 4-to-1 or less.
TSPs must be diligent and submit their financial statements in a timely fashion or they could possibly face serious punitive action by SDDC.
The 2017 Surface Deployment and Distribution Command’s (SDDC) Open Season application period closed on April 25, and SDDC has indicated that approximately 72 applications were processed. As of this date, 34 entities were approved as new Transportation Service Providers (TSP) in the Defense Personal Property Program (DP3).
SDDC plans to hold a three-and-one-half day orientation for the new TSPs at their headquarters at Scott AFB. The orientation will take place May 30 – June 2.
Following the orientation, SDDC will allow the new entrants to file rates in DPS. The dates for this mid-cycle rate filing will be:
Round 1: 6 June – 12 June
Round 2: 20 June – 26 June
Following the acceptance of the rates, the new TSPs will be incorporated into the DP3 Traffic Distribution Lists (TDL) beginning with the August 1 – September 30 Performance Period. After the rate filing and before being placed into the TDL on August 1, SDDC plans to offer the new TSPs, in “emergency” situations, opportunities to be awarded shipments that cannot be booked due to a complete lack of capacity. It appears this may be done outside of DPS. No specific details regarding how exactly this will be accomplished.
IAM staged a new webinar on Wednesday, April 26, focusing on the Association's Receivable Protection Program (RPP). If you did not get a chance to attend, you can watch the recording. If you just want to view the PowerPoint, it is available on the IAM website. Contact Brian Limperopulos for more information.
Lawmakers will try again to give more military families flexibility in their permanent change-of-station moves with a pair of bills introduced Thursday. The Military Family Stability Act, sponsored by two Democrats and two Republicans in the House and Senate, would allow families who receive move orders to either leave up to six months before their servicemember’s assigned date to set up their new home or remain behind six months to ease the transition.
Transportation Secretary Elaine Chao said Monday that the Trump administration’s infrastructure plan will be out in a few weeks and will call for $200 billion in taxpayer money to generate $1 trillion in private investment.
U.S. President Donald Trump missed his campaign promise to offer a bill to "eliminate the defense sequester” within the first 100 days of his administration, but hawkish Republican lawmakers are pressing ahead.
The Department of Defense issued a reprieve for foreign national users of DPS needing to obtain a digital certificate before a previously announced date of May 6, 2017. For some time now, an exception had been place that allowed foreign nationals to access DPS without the required digital certificate. However, as the deadline approached, IAM brought forward to SDDC all of the roadblocks that were in place to prohibit foreign nationals in may locations from being successful in completing the mandate.
On May 3, three days before the deadline, SDDC issued the following message. Companies in overseas locations needing to obtain Digital Certificate should continue to work toward obtaining the requirement.
SDDC-PP Advisory #17-0100
Date: 03 May 2017
From: HQ Scott AFB, IL
To: Personal Property Transportation Service Providers (TSP)
Subject: Update to Foreign National (FN) User Policy for Accessing the Defense
Personal Property System (DPS)
Ref: SDDC-PP Advisory #17-0090 (incorrectly released as “17-1790”), FN User
Policy for Accessing the DPS, dated 06 April 2017
1. Per the reference, HQ SDDC notified the personal property TSP community that effective 06 May 2017, all FN DPS users must obtain External Certificate Authority (ECA) credentials to access applications through the Electronic Transportation Acquisition (ETA) identity and access management service.
2. UPDATE: 09 May 2017, USTRANSCOM will request approval through the Defense Security/Cybersecurity Authorization Working Group (DSAWG) and Information Security Risk Management Committee (ISRMC) for an exception to the Public Key Infrastructure (PKI) policy. While the DSAWG and ISRMC decide the path forward, HQ SDDC will allow existing FN users to access the DPS via userID/password combinations after the 06 May 2017 compliance deadline. This concession only applies in situations where ECA issuance is not available.
3. BACKGROUND. HQ SDDC PP explored and closed several avenues for locating authorized DoD employees (ADE) to validate FN users in these countries: India, Japan, Korea, Italy, Switzerland, Bahrain, Germany, Portugal, and Spain. My staff contacted Defense Information Systems Agency (DISA) and U.S. Embassy personnel, and asked their points of contact to act as ADEs (we were unsuccessful; DISA and U.S. Embassies will only validate ‘.mil’ and ‘.gov’ users.)
HQ SDDC has no authority to direct Military Service activities to act as ADEs for TSPs’ FN agents, or to require DoD personal property employees to perform identity proofing for non-U.S. citizens. Regardless, HQ SDDC held a teleconference with the Military Service Headquarters representatives 20 March 2017, and asked if the Services would verify FN identities. The Military Service Headquarters declined to have their responsible personal property shipping activities take on this burden, and noted that there are no Service-controlled personal property offices in India or Switzerland.
During the 17 April 2017 teleconference with industry associations and TSP participants, HQ SDDC discussed having TSP U.S. citizens—either residing in the United States or in the specific countries cited in the previous paragraph—act as Trusted Agents or Trusted Correspondents. This option was not possible, as both IdenTrust and Operational Research Consultants still required ADE identify proofing.
Again, none of the previously mentioned options were viable courses of action. If the DSAWG/ISRMC denies additional policy waivers or exemptions, TSPs may be required to use technology (e.g., telephone, e-mail, facsimile, or written correspondence) to bridge these gaps or change their internal processes as appropriate.
4. Q SDDC will keep the personal property TSP community informed when there are any changes to the FN PKI exception policy. In the interim, please email questions regarding this message to firstname.lastname@example.org.
5. This message was approved for release by the Chief, Personal Property Systems Integration Division, HQ SDDC.
Recent SDDC Advisories
- How to Properly Arrive/Deliver a Shipment in the Defense Personal Property System (DPS)
- Auctioning of property and DoD‐Approved Storage Facilities and PPSO Roles and responsibilities as it pertains to the conversion of shipments and notification of service members prior to disposal/auction
JPPSO-NE Advisory to DOD TSPs
Subject: Email Format and Address Use
Transportation Service Providers,
To manage incoming electronic mail, I ask your assistance in an email format and address use.
For all weighted documentations, please submit to email@example.com and format subject line as:
'AGFM Weighted Documents for customer's last name, BL number, TSP SCAC and Code of Service'.
For Letter of Suspension Appeal, Accessorial Service Request (Hanscom AFB area only) and or other QA issues, please submit to firstname.lastname@example.org and format subject line as:
'LOS Appeal for customer's last name, BL number, TSP SCAC and Code of Service' and
'Preapproval request for 'customer's last name, and BL number'.
For disputed invoices please follow the instructions in DPS notes as to where to send the documents.
Use of proper email address and titled subject lines will aid in timely receipt and processing by the appropriate JPPSO work center.
Your assistance in this matter is greatly appreciated.
Thank you for your support and what you do for us.
Chief, Quality Assurance
JPPSO-NE (Det 2), Hansom AFB, MA
If a TSP wants to black out a single day, then the TSP must enter the day they want to black out plus the next day. The DPS will not recognize the next day as a blackout.
If a TSP wants to black out multiple days, then the TSP must enter the multiple days plus the next day. The DPS will not recognize the last day as a blackout. If the TSP does not add a day, the last day entered will not be recognized as a blackout.
The DPS looks at pack dates and the pickup date to determine a TSP's availability. The customer does not enter pack dates; instead, they are populated by the DPS based on the estimated weight entered in counseling. If any day is open during a projected move (pack through pickup), the system will award the shipment.
Basically, the TSP community should enter their blackouts and add a day because the DPS will not recognize the last day entered.
Receive SDDC Personal Property Updates by email
IAM has offered industry news updates by email for about three years. Now you can receive personal property updates from the U.S. Army's Surface Deployment and Distribution Command in your email. Sign up at IAM's website now. Alternately, if you just want the regular RSS feed, you can have that as well. Contact Carl Weaver.
SDDC Provides Change of Ownership Worksheet
SDDC recently provided IAM a copy of the Change of Ownership Worksheet that they provide to prospective buyers and sellers of DOD-approved Transportation Service Providers which are currently and/or are interested in going through the Novation process.
Any parties interested in either buying or selling a DOD TSP should carefully review the worksheet as it provides a checklist for all of the paperwork that may be requested by SDDC during the Novation process.
IAM Military News and Resources Page
The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.
Honolulu-based Pasha Hawaii today announced that the company has selected Keppel AmFELS in Brownsville, TX, a subsidiary of Keppel Offshore & Marine (Keppel O&M) for the construction of two new Liquefied Natural Gas (LNG) fueled containerships, with the option to order two additional vessels. Pasha Hawaii is in the process of finalizing contract specifications, and delivery of the first vessel is planned for early 2020.
Heather Wilson, a former representative from New Mexico and Air Force Academy graduate, was sworn in Tuesday as the 24th secretary of the U.S. Air Force.
The Senate on Tuesday confirmed President Trump’s nominee to be No. 2 at the Department of Transportation (DOT). In a 56-42 vote, the upper chamber endorsed Jeffrey A. Rosen to be deputy secretary of the DOT. As second in command to Transportation Secretary Elaine Chao, Rosen will supervise the agency’s day-to-day operations.
Evolving Risk in the Transportation and Relocation Industry
Last week, a malware attack was unleashed that ultimately affected computers in 150 countries. This latest high-profile incident affected people and companies at every level of the spectrum, from private computers to corporate giants like Hitachi and FedEx to government organizations, including hospitals. Were you protected from it? Will you be vulnerable to the next attack? Would you have known what to do if you encountered an infected email message or website? Get access to resources and learn more about the complex cyber risk environment facing companies today by joining IAM's timely Cyber Risk and Liability Webinar, to be held on May 25 at 11:00am EDT (GMT -4). Hear cyber risk and liability industry experts and ask questions of your own--register today!