eGov/Mil Newsletter: January 17, 2017

January 17, 2017

In this Issue:

  • 2017 DP3 Rate Filing Begins on Time but with a Few ‘Glitches’
  • Implementation of FMCSA’s new carrier registration system delayed indefinitely
  • State of Hawaii Harbor User Fee Increase and New Security Fee effective Feb. 1, 2017
  • Milley: Larger Army without funding to support it would be 'hollow force'
  • Lead time for Navy PCS moves shrinks
  • Defense Bill to Allow Drivers to Use TWIC Cards as ID at Military Bases
  • New DPS Rate Filing User Guide Issued
  • DOD & Government Personal Property News & Notes
  • IAM Military News and Resources Page
  • US Congress Passes Waiver for Mattis to Lead Pentagon

2017 DP3 Rate Filing Begins on Time but with a Few ‘Glitches’

The 2017 rate filing for the Defense Personal Property Program (DP3) opened on time on Jan. 12 at 6:00 p.m. CST, but was met with an almost immediate delay when the Surface Deployment and Distribution Command (SDDC) realized that 313 standard international channels had been omitted from the list of available channels to bid on.

The day after the rate filing opened the “Rate Filing Workbench” was closed down for four hours in order to add the missing channels.

The channels were successfully added and the Workbench was restored late in the afternoon of Jan. 13.

This is the latest of several system-related issues that have surfaced in the last few weeks. Problems with the Electronic Transportation Acquisition (ETA) portal and the Defense Personal Property System (DPS) have been ongoing since the start of 2017. A burst pipe flooded in the building that housed the servers for the ETA portal and cutoff access for all DP3 stakeholders. For almost four days ETA was unavailable and since ETA acts as the security wall to DPS, that system was also inaccessible.

Once access was restored to ETA it became apparent that a separate problem existed with DPS. A monthly security update installed on Dec. 30 had caused issues with the new document imaging functionality in the self-counseling module. This then prohibited Personal Property Shipping Offices, in most cases, from being able to award shipments. Due to the ETA issues and the lack of access to DPS, it was not readily identified that the document imaging functionality had been disabled. Due to this issue, very few shipment awards occurred from December 30 through Jan. 10.

Once the issue was resolved, DPS stability remained an issue and many within industry have continued to experience problems accessing all aspects of DPS. For this reason, IAM requested either a delay in the start of rate filing or an extension of Round 1 to ensure that TSPs had adequate time to complete the rate filing process.

SDDC refused to delay the rate filing but has agreed to remain in contact with IAM as TSPs move through Round 1 and would consider a Round 1 extension if deemed necessary.

IAM members should be sure to document any issues that arise during rate filing and immediately communicate those issues to both the System Response Center (SRC)/Helpdesk and to IAM.

The 2017 DP3 rate filing schedule currently remains as follows:

Round 1: 12 Jan 17 (6:00 PM CST) – 20 Jan 17 (6:00 PM CST)

Round 2: 9 Feb 17 (6:00 PM CST) – 16 Feb 17 (6:00 PM CST)

Source: SDDC & IAM

Implementation of FMCSA’s new carrier registration system delayed indefinitely

The Federal Motor Carrier Safety Administration is once again delaying the final implementation of its Unified Registration System, which existing carriers will use for their biannual updates, name changes and transfers of authority.

In July, FMCSA delayed the implementation from Sept. 30, 2016, to Jan. 14, 2017. Now, the agency is delaying URS’ final implementation indefinitely. FMCSA says it will issue a notice in early January to announce the revised implementation dates.

The cause of the delay, the agency says, stems from FMCSA needing more time to move registration data from its old platforms to the new central database and to further test the system with state agencies.

Since the first phase of the URS, which applies to new carriers only, was launched in Dec. 2015, FMCSA says it has issued more than 100,000 new USDOT numbers, removed more than 360,000 dormant USDOT numbers and has screened 100 percent of authority applications for disqualified carriers trying to “reincarnate” as new carriers.

Editor’s Note – Official notification of the delay can be found at the following:

Unified Registration System; Suspension of Effectiveness

The official notification was sent to IAM in the following communication on January 13, 2017:

Good morning, 

I’d like to share with you a notice put on public display this morning that announces the suspension of the Unified Registration System (URS).  During this suspension, entities needing to file will follow the same procedures and forms used to submit information to FMCSA as they do today. 

The URS 1 final rule was issued to improve the registration process for motor carriers, property brokers, freight forwarders, Intermodal Equipment Providers (IEPs), hazardous materials safety permit (HMSP) applicants, and cargo tank facilities required to register with FMCSA, and streamline the existing Federal registration processes to ensure the Agency can more efficiently track these entities. FMCSA is extending the implementation date of the final stage of the URS 1 final rule beyond January 14, 2017, because additional time is needed to securely migrate data from multiple legacy platforms into a new central database and to conduct further compatibility testing with its State partners.

Julie A. Bergling, Governmental Affairs Specialist

Federal Motor Carrier Safety Administration

U.S. Department of Transportation

Source: FMCSA & Moving Forward — PMSA Newsletter

State of Hawaii Harbor User Fee Increase and New Security Fee effective Feb. 1, 2017

Matson Navigation Company issued the following message regarding the State of Hawaii harbor user and security fee increases which become effective Feb. 1. TSPs should consult with any other ocean carrier they may use for transport to/from Hawaii about how they will handle these increased fees.

January 5, 2017

Subject: State of Hawaii Harbor User Fee Increase and New Security Fee effective Feb. 1, 2017

Dear Matson Customer,

As previously announced, the State of Hawaii Department of Transportation, Harbors Division will be implementing wharfage fee increases over the next two years, with the next increase of 17% taking effect on February 1, 2017.  Part of the State’s financing plan for its multi-year harbors modernization program, this increase is scheduled to be followed by an increase of 15% effective October 1, 2017, and a third increase of 15% effective July 1, 2018.  

While rates vary depending on equipment size, commodity and destination, for the majority of our customers the February 2017 change will result in increases of approximately $15 - $30 per container on domestic Honolulu freight and $32 - $64 on domestic Neighbor Island freight.

In addition, the State of Hawaii has announced that it will introduce a new Facilities Security Charge of $15 per container for Oahu and $22.50 per container for Neighbor Island shipments effective February 1, 2017.  This charge is scheduled to increase to $17.25 per container for Oahu and $25.87 per container for Neighbor Island shipments effective October 1, 2017; and to $19.84 per container for Oahu and $29.76 per container for Neighbor Island shipments effective July 1, 2018.

Matson will begin to pass through these new State fees starting Sunday, February 5, 2017.

Specific rate-by-commodity information is available in the State’s notice:  State of Hawaii Notice

If you have any questions, please contact your account executive or our Customer Service Center at      1-800-4MATSON (800-462-8766) or customerservice@matson.com.

Source: Matson Navigation Company

Milley: Larger Army without funding to support it would be 'hollow force'

Gen. Mark A. Milley believes the Army needs more Soldiers, but he also believes that growth in end strength must be paired with funding that ensures those additional Solders are trained and equipped.

Read More

Lead time for Navy PCS moves shrinks

Sailors expecting orders to transfer to a new permanent duty station this spring will get far less lead time than usual because of Congress’s short-term budget agreement.

Read More

Defense Bill to Allow Drivers to Use TWIC Cards as ID at Military Bases

The 2017 National Defense Authorization Act passed by Congress on Dec. 8 contains a provision that will permit truck drivers to soon use their Transportation Worker Identification Credential as sole proof of identity when entering any of the nation’s 700 military installations.

Read More

New DPS Rate Filing User Guide Issued

The Defense Personal Property System (DPS) Program Management Office has issued a new DPS Rate Filing User Guide, which has been posted on the IAM website.

TSPs should review the document before the beginning of the 2017 DP3 rate filing which opens on January 12, 2017.

Sources: IAM & DPS PMO

DOD & Government Personal Property News & Notes

DOD Shipments To/From Turkey

International TSPs should take note in advance of the 2017 Rate Filing that DOD shipments to/from Turkey have seen a significant reduction in size.

Following the coup attempt earlier this year in Turkey, U.S. DOD dependents were evacuated from the country. Troop rotations continue to occur into Turkey but it appears that these rotations will be “unaccompanied tours” (without dependents). Shipments for individual servicemembers moving to/from Turkey will be significantly smaller than what has been historical practice. It appears this policy will remain in place for the foreseeable future.

Sources:  IAM, & SDDC

IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

US Congress Passes Waiver for Mattis to Lead Pentagon

Congress on Friday passed historic legislation allowing retired US Marine Corps Gen. James Mattis to serve as the next defense secretary, overriding some Democrats who took a stand for civilian control of the military.

Read More