eGov/Mil Newsletter: November 18, 2016
In this Issue:
- IAM 2016 Annual Meeting Military Summary
- Request Data Call on DPS PII Data Handling
- Election Review 2016: A first look at what the new Trump Administration may look to accomplish
- How Much Will Donald Trump Really Spend on Defense?
- Truckers See Largest Pay Raise of Any Profession, Glassdoor Finds
- Annual Qualifications: Certificate of Independent Pricing (CIP) and Certificate of Responsibility (COR) Review
- DOD & Government Personal Property News & Notes
- IAM Military News and Resources Page
- IAM Senior Vice President Chosen to Participate in FMCSA Working Group
The 2016 IAM Annual Meeting showcased the second highest attendance ever and the number of U.S. government guest attendees mirrored that big number. U. S. Government attendees from a wide variety of organizations turned out for the meeting in New Orleans and shared a great deal of information about the moving programs with which they are involved.
Guest from both the civilian and military sides of the government moving sectors participated on a number of panels during the meeting. The non-DOD agencies represented included the General Services Administration’s Employee Relocation Resource Center (GSA ERRC) and Audits Division, the Federal Maritime Commission (FMC) and the U.S. Department of State (DOS).
The DOD organizations represented included the Surface Deployment and Distribution Command (SDDC), U.S. Transportation Command (USTC), the U.S. Army Claims Center, the Air Force Personal Property Activity Headquarters (AF PPA) and the Defense Personal Property System Program Management Office (DPS PMO). Almost 20 government guest were in attendance this year.
The following is a summary of the key topics that were highlighted during the panel discussions:
- Proposed 2017 Rate Filing Timeline & Key Milestones
Earlier start than previous years
Round 1 Dates 10 Jan – 20 Jan
Round 2 Dates 15 Feb- 22 Feb
- Defense Personal Property Program’s (DP3) “Deep Dive” is underway. This is primarily an internal look at the DOD structure and processes with a goal of producing a better relocation experience for service menbers and their families.
The goal for DOD is to implement a Course of Action (COA) by February 2017. A group called the Operational Planning Team (OPT), made up of individuals from a wide variety of DOD organizations, are meeting on a regular basis to formulate those COAs.
There has been some concern with what has been described as a review internal to DOD may have some spill-over into industry processes. However, at this point there is no evidence that is the case.
- Open Season – discussions have begun regarding the possibility of an Open Season in 2018. The key is determining the criteria which will be used to vet potential new Transportation Service Providers (TSP). SDDC will seek industry input regarding evaluation criteria in the near future.
- Conversion of storage shipments to member’s expense – This is a broken process. SDDC, the military services and USTRANSCOM are reviewing the process and plan to issue an update to the Defense Transportation Regulations (DTR) Chapter 406 in early 2017.
- An FY2017 and 2018 tentative schedule for DPS releases was provided. Interestingly enough it appears that the schedule for the next three releases has slipped a bit already and Releases 3.5.0, 3.6.0 and 3.7.0 will be released later than the month-old timeline indicates.
- One key technical software change request (TSCR) that will be part of Release 3.7.0 includes updates to the Short Fuse queue in DPS. This update is designed to make determining the number of “clicks” that a TSP make easier to measure and ensure that ALL clicks are counted. It will also ensure that short fuse shipments cannot be locked for more than five minutes while a TSP reviews the shipment.
- FOCUS: Domestic Restructured GSA Tariff 500A
Current Rates Extended: 12/15/2016
Rate Filing Window: 9/14 – 10/27/2016
New Rate Effective Date: 12/16/2016
Supplemental Filing Window: 2/1 – 3/13/2017
Rate Effective Date: 5/1/2017
- New GSA Domestic Tariff, 500A, becomes effective December 16, 2016. The new tariff is very similar to the DOD 400NG tariff.
- Re-Certification of CHAMP TSPs – notifications to go out regarding recertification in mid-December.
All of the 2016 IAM Annual Meeting Presentations are now available on the IAM website.
Editor’s Note: Please strongly consider responding to the following request from the Defense Personal Property System Program Management Office (DPS PMO). They recently contacted IAM with this request. If TSPs and industry service providers do not voluntarily respond, the fear is that a reply may be mandated and onerous guidelines implemented regarding the handling of PII for military transferees.
According to the DoDD 5400.11 DoD Privacy Program, the definition of PII is: "Information used to distinguish or trace an individual's identity, such as name, social security number, date and place of birth, mother's maiden name, biometric records, home phone numbers, other demographic, personnel, medical, and financial information. PII includes any information that is linked or linkable to a specified individual, alone, or when combined with other personal or identifying information. For purposes of this issuance, the term PII also includes personal information and information in identifiable form."
Request a near-term response on the TSPs' procedures for handling Personal Identifiable Information (PII). We will be aggregating this information to provide a briefing to the Joint Task Force Department of Defense Information Network (JTF DODIN) Commander in mid-December on PII protections in place for the DPS system and its users in response to a recent Operational Order (OPORD).
Please provide the following information NLT 30 Nov 2016:
1. Does your organization have written procedures in place for the handling and protection of PII data? If so, please identify the document title.
2. Does your organization authorize the download of PII data to external storage devices, e.g. USB, CD, external disk drive, etc? If yes, does your organization provide training to ensure the proper labeling and handling of external storage devices containing PII data?
3. Does your organization provide training on the proper transmission of PII data for official use only via encrypted email or secure download?
4. Does your organization have agreements in place with third party providers that address safeguarding of PII data?
Please send responses to this request to:
Defense Personal Property System (DPS)
Deputy Program Manager / Technical Lead
Source: IAM & SDDC
Election Review 2016: A first look at what the new Trump Administration may look to accomplish
The IAM Government Relations team has put together a “first look” at what they feel the new Trump Administration may be looking to accomplish in the early portion of their tenure.
How Much Will Donald Trump Really Spend on Defense?
Defense industry stocks are soaring in reaction to a clean Republican sweep of the executive and legislative branches. But how much will President-elect Donald Trump’s plan to rebuild the military actually cost?
Truckers See Largest Pay Raise of Any Profession, Glassdoor Finds
According to an analysis conducted by job search website Glassdoor.com, truck driver wages surged 7.8 percent year over year in October in what represented largest jump in wages among 60 common professions. The surge was even more substantial in certain regions, including Los Angeles where pay swelled 9.3 percent.
Annual Qualifications: Certificate of Independent Pricing (CIP) and Certificate of Responsibility (COR) Review
Editor’s Note: CRITICAL SDDC ADVISORY!!!!!
SDDC Advisory# 17-0008 – Issued November 1, 2017
- It is mandatory that all TSPs update CIP and COR information in the Defense Personal Property System (DPS) before the 2017 annual rate cycle. Updates can be made starting 02 November 2016, and MUST be completed by 28 December 2016.
- Request all TSPs go into the DPS to review, update, and submit CIP/COR documents for approval. Once completed, TSPs must ensure the documents are in an "UNDER REVIEW" status and not showing an "IN PROGRESS" or "SUBMITTED" status. Only the President or Chief Executive Officer can certify and submit CIP and COR documents.
- Failure to update your qualification documents will preclude you from filing rates. Questions may be sent to email@example.com.
- Reminder: please note SDDC will no longer be providing telephonic reminders for updating CIP, COR, and other qualifications documents.
- This message is approved for release by the Lead, Personal Property Operational Support and Quality Team, HQ SDDC.
- PPSO Regionalizations Effective 01 January 2017 – 10/27/16
- Hurricane Mathew Update for Shipments Damaged While in Storage In Transit (SIT) and Non‐Temporary Storage (NTS) – 10/24/16
- Note - a security alert may pop up regarding the certificate from the SDDC site. It is perfectly safe to proceed.
Fuel Surcharge for Period 11/15/16 to 12/14/16
The price of fuel was $2.47 per gallon as reported on Nov. 7, making the upcoming FSC rates for the period 11/15/16 through 12/14/16 as follows:
GBL Domestic HHG / International HHG – 0%
GSA Domestic HHG – $0.00
GSA International HHG and BAG – $0.00
There is no fuel surcharge applicable for the specified period
Sources: IAM, & SDDC
The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.
Charles L. White, IAM Senior Vice President, has been appointed by the U.S. Department of Transportation’s Secretary (Anthony Foxx) as a member of the Fixing America’s Surface Transportation Act (FAST Act) Household Goods Consumer Protection Working Group (HHG Working Group).
As a member of the HHG Working Group his responsibilities will include:
- Developing recommendations on how best to convey consumer protection-oriented information with respect to Federal laws and regulations concerning the interstate transportation of household goods;
- Condensing the Ready to Move pamphlet into a more consumer-friendly format;
- Attending HHG Working Group meetings;
- Providing timely, written consensus recommendations to the FMCSA Administrator; and
- Preparing the report to Congress.
This important work will have an impact across America on the interstate transportation of household goods.