eGov/Mil Newsletter: July 1, 2016

July 01, 2016

In this Issue:

  • Where is the IT-16 Change 2?
  • JPPSO Request
  • Ryan takes command of SDDC
  • PCS Orders Lead Times – Three Things You Need to Know
  • DOD & Government Personal Property News & Notes
  • Defense Rolls Out Phased Retirement for Civilian Employees
  • Foxx Sees Tsunami of Change Coming to Transportation
  • Early Bird Deadline Approaching for IAM’s 54th Annual Meeting

Where is the IT-16 Change 2?

IAM has been communicating with the Surface Deployment and Distribution Command for months regarding some of the most contentious issues included in the 2016 International Tender (IT-16) and the IT-16 Change 1.

The two most discussed topics are the changes to the rules regarding crating and the reweigh process.

IAM has been told that a “Change 2” is in the offing and that at least some changes will be forthcoming.

Proposed changes are:

  • The current requirement to input weights into DPS within THREE government business days following pickup will be changed to SEVEN days. However, there is still a requirement to input rates prior to “arrival” of the shipment in DPS. This may still be problematic on domestic “short haul” shipments where pickup and deliver occur within one or two days of each other. Communication between haulers, agents and Transportation Service Providers (TSP) will be critical in these situations, particularly in situations where a reweigh is being called for.
  • Regarding reweighs - Language has been added to address how a TSP will be paid in situations where a “proper” reweigh request has been missed. In the case of missed reweighs that have delivered, TSPs will be paid based on either valid weight tickets or, if approved by the responsible PPSO, a constructive weight of seven pounds per cubic foot, whichever is less.
  • For Code 4/T shipments that are placed into storage prior to a reweigh request a TSP will be able to bill the linehaul and a reweigh will be accomplished upon delivery from SIT.
  •  External Crating:
    • Subject to PPSO approval, additional external crating/containers may be authorized by the PPSO for item(s) that may require additional external crating such as motorcycles, mopeds, mini-bikes, scooters etc. The current $1000 max will not apply to these items. However, “additional external crating for items that can stand alone such as motorcycles with more than two wheels, ATVs, Jet Ski with trailer, trailers, etc. are limited to a maximum of $1,000 per crate, if approved for crating.”
  • Another positive change - “Foam or Comparable Mattresses: Subject to PPSO approval, crating may be authorized.” This will no longer be limited to “internal” crating.

The other major disappointment is that it appears that SDDC will continue to restrict crating in that “external crating may only be approved when item dimensions in any one direction exceed those of a Type II container (45” x 85” x 87” at 195 cu ft).” However, “Internal or external crating decision is subject to PPSO approval.”

Some of these changes move the IT in a positive direction but many issues still remain. IAM continues to dialog with SDDC and the proposed changes mentioned above are still not yet official.

Source: IAM & SDDC

JPPSO Request

Each week during the Peak Season, IAM participates in a teleconference with SDDC, the Military Services and the major Joint Personal Property Shipping Offices (JPPSO). One thing that came out of this week’s call during a discussion with one of the JPPSOs was that they believe TSPs could help themselves avoid punitive actions if they would be proactive. If TSPs would include notes in DPS, in ADVANCE, for shipments that they feel may miss an RDD, even if the shipment is going into storage, it would be a positive in helping to avoid punitive actions by the JPPSO.

This JPPSO, and it seems all of the others, wants to know in advance that a customer has been communicated with before the shipment arrives late and that the customer has indicated they are not ready to have the shipment delivered. This JPPSO looks at a shipment arriving after the RDD as late, even if it goes into storage. The general tone of the comments from the JPPSO personnel that participated on the call was that rather than trying to explain, after the fact, the reason why a Letter of Warning or Letter (LOW) or Suspension (LOS) is not warranted, TSPs should be proactive and put their reasoning into DPS before a shipment arrives at destination. They want to know details up front rather than after the fact.

Source: IAM & SDDC

Ryan takes command of SDDC

Maj. Gen. Kurt J. Ryan became the 20th commanding general of the U.S. Army's Military Surface Deployment and Distribution Command on June 16 during a change of command ceremony.

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PCS Orders Lead Times – Three Things You Need to Know

As the peak season for permanent change-of-station (PCS) moves begins, many Sailors are awaiting orders so they and their families can proceed to their next duty stations. However, due to the current fiscal environment and budget constraints, most Sailors will have less time to plan their moves as order release timelines are compressed.

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DOD & Government Personal Property News & Notes

SDDC Website

While the new SDDC website is now active, it still leaves a great deal to be desired. SDDC is still having problems with getting all of the key “historical” documents uploaded to the site. The SDDC G-6 (IT systems) sections is working diligently to bring the site back to its full content.

Some of the most basic information is available on the website but TSPs should continue to monitor the site for content.

SDDC Issues New Qualifications “Regulations”

As reported earlier a new Regulation 55-4, formerly “Pamphlet 55-4”, has been posted to the new SDDC website. It appears the release of the new set of regulations was delayed due to the recent problems with the SDDC website.

The new regulation shows an effective date of May 18, 2016. That begs the questions as to when enforcement of the document will become effective. Will it be retroactive and become effective as of May 18 or will it be effective on the date that is actually released to the industry?

This new Qualifications Document has been elevated to the level of a “Regulation” from the “Pamphlet” level. A Regulation carries more weight in Department of Defense (DOD) parlance than does a pamphlet and thus gives SDDC greater enforcement authority over the rules/guidelines contained in the new document.

Transportations Service Providers should read the new set of regulations carefully and raise any concerns they may have to IAM staff.

Sources:  IAM, & SDDC

Defense Rolls Out Phased Retirement for Civilian Employees

The Defense Department on Tuesday announced it will now allow eligible civilian employees to partially retire while remaining on the job part-time to help better manage its workforce needs.

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Foxx Sees Tsunami of Change Coming to Transportation

U.S. Secretary of Transportation Anthony Foxx sees “a tsunami of change” coming in transportation over the next 30 years. That was the theme of his speech at Volpe, the National Transportation Systems Center on June 27 in Boston.

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Early Bird Deadline Approaching for IAM’s 54th Annual Meeting

The early bird deadline is quickly approaching. Register now to get special discount pricing. Also be sure to book a hotel room before all the spots are taken. Read more about the Annual Meeting.