eGov/Mil Newsletter: March 25, 2016
In this Issue:
- AMSA Military Summit Summary
- SDDC Issues Peak Season Message
- Navy Dates for “Household Goods Industry Days”
- Carter: Infantry Brigade to Stay in Alaska
- Best move possible: Informed advice for PCSing service members
- DOD & Government Personal Property News & Notes
- The U.S. military is moving into these 5 bases in the Philippines
- Defense Department Issues Partial Civilian Hiring Freeze
The American Moving & Storage Association held their convention this week in New Orleans, La. The final session of the meeting was titled the ‘Military Summit’ and personnel from the Surface Deployment and Distribution Command (SDDC) and the Defense Personal Property System Program Management Office (DPS PMO) provided updates to the attendees.
Lt. Col. Todd Jensen, SDDC Personal Property Director, led off the meeting and provided updates in a number of areas:
- Channeling Concept Pilot – He emphasized the need for better informal communication between DOD and the industry before initiatives like the Pilot are actually officially socialized with industry. However he believed that the use of the Federal Register Process to communicate the idea was still a positive because it allowed the industry as a whole to communicate their ideas in a formal manner. Those ideas were critical in the decision to table the Pilot.
- Lt. Col. Jensen discussed the major changes that took place in the 2015 Peak Season and looked forward to 2016 initiatives:
- No Shipment refusals
- Increased use of Code 2
- Greater installation level Quality Assurance oversight
- The indication was that the shipment refusal policy was still under review but that the policy would definitely remain in place for the 2016 Peak Season.
- In 2016 SDDC would continue to look at the possibility of adding a Claims Score to the Best Value Score (BVS) matrix.
- Continue to measure key program performance measures – Customer Satisfaction Scores, RDDs, offer handling times, number of short fuse awards, Code 2 volume percentages, etc.
- Peak Season message, which will be distributed by SDDC shortly, will indicate the points of emphasis for the 2016 Peak Season, particularly as it relates to Quality Assurance and Punitive actions. Also key changes/updates to the solicitations/tariffs will be included.
- Transportation Service Provider Review Board (TRB) – The TRB (formerly CRB) process has been in place for many, many years but it has been years since one has taken place. SDDC plans to reinvigorate the process as a way to truly offer a means of due process for TSPs that have received significant punitive action (non-use, revocation, etc) by SDDC.
- Solicitation Changes – a number of contentious changes have been made to the 2016 International Tender and 400NG tariff. The indication is that a number of reversals/amendments to those changes will soon be outlined in the Peak Season message and in updates to the Solicitations.
Ms. Roni McDaniels, DPS Deputy Program Manager/Technical Lead followed Lt. Col. Jensen and broke her briefing into three major areas:
- Movement toward the implementation of a “two-way interface” in the DPS work space – The initial move will be to separate the DPS Short Fuse module from the main framework of DPS and into a cloud-based web services environment (Amazon Web Services was the initial test environment).
Once removed from DPS an application programming interface (API) would be developed and TSPs would be able to program their systems to the API specifications which will allow them to move data into and out of the new environment.
Short Fuse is planned to be the first DPS module to move into the new environment with the Claims Module to follow. All of the other modules would follow until all exist as separate entities in the cloud. This is anticipated to be completed in 2020.
- Current DPS issues – The DPS PMO continues to work toward making the DPS platform stable again. A DPS release March 11 caused database issues that have crippled access to DPS and some important functionality. Currently significant problems still exist in Pre-approval processing and the Claims Module.
DPS will no longer support many of the old versions of the Internet Explorer web browsers and only IE10 and IE11 continue to be viable. Other browsers, such as newer versions of Goggle Chrome, Mozilla Firefox and Apple Safari, are also now supported by DPS.
A fix for the continuing problems is supposed to be implemented on April 1.
- DPS Development Schedule – Ms McDaniel shared the latest DPS development schedule through early 2018. A number of significant updates are in the offing. One key feature that has been discussed for some time is Non-Temporary Storage (NTS). NTS is currently scheduled to be available in DPS in June of next year (2017) but would not be offered for actual use until after the 2017 Peak Season.
The full set of AMSA Military Summit briefing slides is available on the IAM website:
Source: IAM, SDDC, DPS PMO
Editor’s Note: SDDC issued the highly anticipated 2016 Peak Season message Friday afternoon March 25. The message clarifies a number of highly debated changes to the rate solicitations as well as pinpoints the areas of interest for the Command in 2016. Please read the message carefully and address any concerns you may have to Charles.White@iamovers.org.
Also included in the message distribution is a newly produced “DP3 Inconvenience Claim Pamphlet”. The pamphlet is designed for the military members and provides the basics answers to questions surrounding the inconvenience claim process.
The Naval Supply System Command’s (NAVSUP) Global Logistics Support (GLS) Household Goods Office has one final “Navy Household Goods Industry Days” scheduled this month.
There is still space available at the meeting but slots are filling up fast. Don’t miss this opportunity to engage your Navy partners.
Tuesday, March 29, 2016
0800 – 1600
Holiday Inn Hotel & Suites
620 Wells Rd
Orange Park, FL 32073
A registration form for the meetings with further details and an agenda is available on the IAM website.
Source: IAM &Navy GLS
Carter: Infantry Brigade to Stay in Alaska
Defense Secretary Ashton Carter all but guaranteed Thursday that the Army's 4-25 Brigade Combat Team will stay in Alaska at Joint Base Elmendorf-Richardson for at least another year.
In testimony to the Senate Armed Services Committee, Carter said he was ready to sign off on the expected recommendation from Army Chief of Staff Gen. Mark Milley to keep the 4-25 and its 2,600 troops in Alaska.
Best move possible: Informed advice for PCSing service members
SDDC has identified March 14-18, 2016 as PCS Week, an opportunity for the command to educate and inform customers about how the household goods (HHGs) and privately owned vehicle (POV) shipment process works. The goal of PCS Week is to provide customers with actionable information that will make their peak season moving experience as smooth and efficient as possible.
SDDC “What’s New”
- Safeguarding of DoD Customer’s Personally Identifiable Information (PII) – 3/10/16
- Transition of Special Solicitation (SS) Code of Service (COS) 8 shipments moving CONUS to/from Saudi Arabia and One‐Time‐Only (OTO) COS 6/8 shipments moving OCONUS to/from Saudi Arabia to the Defense Personal Property System (DPS) – 3/5/16
Fuel Surcharge for Period 3/15/16 to 4/14/16
The price of fuel was $2.02 per gallon as reported on Monday, March 7, 2016 making the upcoming FSC rates for the period 3/15/16 through 4/14/16 as follows:
GBL Domestic HHG / International HHG – 0%
GSA Domestic HHG – $0.00
GSA International HHG and BAG – $0.00
There is no fuel surcharge applicable for the specified period.
Financial Reporting and SDDC – Remember this is a Leap Year
Financial reporting is due to SDDC no later than 150 days after the close of your fiscal year. Don’t forget that 2016 is a leap year and be sure to account for Feb. 29 in your calculation.
IAM Military News and Resources Page
The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.
Sources: IAM, & Daycos
The U.S. military is moving into these 5 bases in the Philippines
A new agreement between the United States and the Philippines clears the way for a new permanent American military presence across five bases that will support rotational deployments near the contested South China Sea.
Defense Department Issues Partial Civilian Hiring Freeze
The Defense Department has instituted a hiring freeze in the office of the secretary of Defense and the component agencies reporting directly to it, according to a memorandum circulated by Deputy Defense Secretary Robert Work last month. The freeze began March 20 at the office of the secretary of Defense, Defense Agencies and Defense Field Activities, the memo stated.