eGov/Mil Newsletter: March 10, 2016

March 10, 2016

In this Issue:

  • DP3 Rate Filing Completed
  • Navy Dates for “Household Goods Industry Days”
  • The Pentagon starts planning to base more troops in Europe
  • NTS Invoice Reconciliation Project Update
  • DOD & Government Personal Property News & Notes
  • Senators Blast Pentagon Nominee over Proposed Personnel Changes

DP3 Rate Filing Completed

The 2016 Defense Personal Property Program (DP3) rate filing process was “déjà vu all over again”. Every year this process seems to be rife with issues and this year was no different. SDDC’s original goal for 2016 was to start the process earlier than ever in the hope that the rate filing would be completed in early February, thus allowing the booking of Peak Season shipments to proceed in a more orderly manner than has been seen in previous years. However, numerous delays throughout the process forced the original timeline to be pushed back a number of times, though eventually the overall goal of starting the Peak Season booking earlier was ultimately met.

The Surface Deployment and Distribution Command (SDDC) opened the window for the first round of the 2016 DP3 rate filing on Jan. 10 at 7:00 p.m. EST. Round 1 was supposed to close on Jan. 15 but was extended until Jan. 20. Issues with some of the industry rate filing services being able to access DPS in order to upload rates and a few minor data issues necessitated the extension.

Rate rejection notices began being pushed to TSPs the evening of Jan. 21. When the rate rejections following Round 1 were released, several companies that were either in non-use or had fallen below the Minimum Performance Score (MPS) received inappropriate rate rejection codes. This error had to be corrected by SDDC, as did an irregularity that caused more than 40 TSPs to incorrectly receive rejection notices for Round 2. Obviously, these were in error, as Round 2 had not yet even begun.

Those issues were eventually resolved and as a result Round 2 of the 2016 rate filing was delayed and finally opened on Feb. 3 at 7:00 p.m. EST. Round 2 was scheduled to run through 7:00 p.m. EST on Feb. 10.

Less than a day into Round 2, the plug was pulled. Another issue had been identified, which then caused SDDC to halt the process and start Round 2 over again.

Round 2 resumed on Feb. 9 at 10:00 a.m. EST and was scheduled to close on Feb. 15 at 7:00 p.m. EST but a message issued midday on Feb. 11 indicated that SDDC was again temporarily closing Round 2 due to a another Defense Personal Property System (DPS) technical issue.

Before this latest disruption, SDDC had been optimistic that Round 2 would close without any further problems and that the final rate rejections, as well as the establishment of the new Traffic Distribution Lists (TDL), would also be seamless. That assumption was obviously incorrect.

The second and final round of the DP3 rate filing reopened on Feb. 15 and finally closed without further interruption on Feb. 22. The originally announced date for the closure of Round 2 had been Feb. 9.

But that was not where the problems ended. At least one more technical problem caused a delay in the issuance of the new TDLs for the May 15 Performance Period. The new TDLs did not become available for TSP viewing until approximately March 7 and the awarding of Peak Season shipments finally began on March 9.

Most of the problems and the delays during the rate filing process were relatively minor in comparison to some of the issues faced in previous rate filings. However, it seemed that a new issue popped up at every step in the process. In the six years that industry has moved through the DP3 rate filing process, it has never been seamless. Delays and problems are the norm rather than the exception. IAM hopes that at some point in the near future this process will move beyond these issues and become as routine as many of the other DP3 processes have become, but for now rate filing has become a mountain to climb every year for industry, rather than a process to simply swim through.

TSPs must remain diligent. A number of times problems with the newly formed TDL and distribution irregularities have surfaced following the rate filing. TSPs need to ensure that this process moves forward properly and if any anomalies surface we must alert SDDC as quickly as possible.

Source: IAM

Navy Dates for “Household Goods Industry Days”

The Naval Supply System Command’s (NAVSUP) Global Logistics Support (GLS) Household Goods Office has two more “Navy Household Goods Industry Days” scheduled this month.

Navy has received final approval for both of these meeting which will be held in San Diego, CA and Jacksonville, FL.

There is still space available at both meetings but slots are filling up fast. Don’t miss this opportunity to engage your Navy partners.

The first meeting in the series was held in Norfolk, VA on March 1 and all of the feedback thus far has been very positive.

City

Date/Time

Location

San Diego, CA

Tuesday, March 15, 2016

0800 – 1600

Anchors Catering & Conference Ctr

2375 Recreation Way/Yama St

Bldg 3210

San Diego  CA  92136

Jacksonville, FL

Tuesday, March 29, 2016

0800 – 1600

Holiday Inn Hotel & Suites

620 Wells Rd

Orange Park, FL  32073

A registration form for the meetings with further details and an agenda is available on the IAM website.

Source: IAM &Navy GLS

The Pentagon starts planning to base more troops in Europe

The Pentagon is discussing plans to permanently move one or more Army brigade combat teams back to Europe, where the top American commander has signaled an urgent need to shore up allied defenses against the Russians, Military Times has learned.

If approved, the move could involve thousands of troops — an average BCT is composed of between 3,000 and 5,000 personnel — and mark the first time in decades that U.S. European Command has increased its footprint on the continent.

Read the Full Story

NTS Invoice Reconciliation Project Update

Editor’s Note: The following message was issued by SDDC on March 9. It provides an update on the progress made paying pre-Syncada Non-Temporary Storage invoices.

The NTS Invoice Reconciliation Project that began in September 2014 is showing progress. 

The Project owes its success to the patience of the NTS TSPs, and the dedication of the Military Services, and the Finance Centers in committing their manpower and resources to adjudicate 100% of the NTS invoices claimed as unpaid.  Many of the NTS TSPs who submitted their 2014 NTS Invoice Reconciliation Project Trackers have received payments.  Below is the status of the project as of February 2016:

  • Total Invoices Received -- 6,351
  • Total Line Items Received -- 14,221
  • Total Value Received -- $3,848,590.92
  • PPSO Researching -- $1,596,739.99
  • TSP Researching -- $120,472.98
  • Finance Centers Researching -- $1,690.82
  • Submitted to Finance Centers for payment -- $388,988.15
  • Settled -- $1,451,129.93

The NTS TSPs who submitted trackers receive monthly status updates on the project from SDDC. Each NTS TSP will receive detailed information on their trackers from the responsible PPSOs as they adjudicate the invoice line items.

Continued commitment by the Military Services and Finance Centers, and the NTS TSPs' patience are essential to adjudicating all invoices identified as unpaid.

NTS TSPs are reminded that extensive research is required for each line item on an invoice before a charge can be certified for payment.  PPSOs continue to conduct the required research on the Invoice Trackers they have received.  While the JPPSOs/PPSOs are conducting their research, NTS TSPs may be asked to provide supporting documentation (i.e., original TOPS invoices, weight tickets, or relevant correspondences). Responding to multiple requests for payment status limits the JPPOs'/PPSOs' ability to conduct the required research and may cause delays in the adjudication of the invoice line items. 

Source:  SDDC

DOD & Government Personal Property News & Notes

Fuel Surcharge for Period 3/15/16 to 4/14/16

The price of fuel was $2.02 per gallon as reported on March 7, making the upcoming FSC rates for the period 3/15/16 through 4/14/16 as follows:

GBL Domestic HHG / International HHG – 0%
GSA Domestic HHG – $0.00
GSA International HHG and BAG – $0.00

There is NO fuel surcharge applicable for the specified period.

IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

Sources:  IAM, & Daycos

Senators Blast Pentagon Nominee over Proposed Personnel Changes

U.S. senators blasted the proposed nominee to oversee Pentagon personnel policy for failing to properly notify them and military officials of sweeping changes proposed for the force in recent months.

Brad Carson, the Obama administration's nominee to become undersecretary of defense for personnel and readiness, faced sustained criticism on Thursday during his confirmation hearing before the Senate Armed Services Committee.

Read the Full Story