eGov/Mil Newsletter: December 18, 2015

December 18, 2015

In this Issue:

  • HHG Channeling Concept Pilot Timeline Suspended
  • SDDC Issues 2016 International Tender and 2016 400NG
  • Recent DPS Connectivity Issues
  • Adjusted Mean Score for 1 Jan-14 May Performance Period
  • Annual Requirement to Update CIP & COR Remains Dec. 21
  • 34-hour restart regs suspension continued by 2016 spending bill
  • DOD & Government Personal Property News & Notes
  • Diesel Sets New 6 1/2-Year Low at $2.338
  • OOIDA hauls FMCSA back into court over electronic logs
  • FMCSA Announces Final ELD Rule
  • Carrier scoring Safety Fitness Determination rule ready for publication following OMB clearance

HHG Channeling Concept Pilot Timeline Suspended

Editor’s Note: The Surface Deployment and Distribution Command (SDDC) issued the following message on Dec. 16. The message details that the proposed timeline for the U.S. Transportation Command Household Goods Channeling Concept Pilot has been suspended.

USTC received 57 sets of comments in response to their Federal Register Notice announcing the concept and those appear to have been effective in communicating the industry concerns to the DOD decision makers. IAM continued its efforts, on a number of fronts, to prevent the rollout of the pilot even after the comment period closed. IAM has been in constant communication with the USTC and SDDC hierarchy to highlight our concerns regarding the pilot. We have also been in discussions with a large number of congressional offices and held discussions with legal counsel in formulating strategies to combat any move to continue with the timeline.

The message further indicates that SDDC and USTC will “continue to re-evaluate the CONOPS and will collaborate with industry on any future HHG initiatives.”

At this point it is unclear what the future of this initiative may be but at least for now our collective efforts have been heard loud and clear by the DOD.

SDDC-PP Advisory 16-0031

Date: 16 December 2015

From: AMSSD-PPQ Scott AFB, IL 62225

To: Military Service Headquarters and DoD Approved Transportation Service Providers (TSPs)

Subject: DoD Household Goods (HHG) Channeling Pilot Test (UPDATE)

1. Due to ongoing evaluation of Federal Register Notice comments and assessment of the overall impact to the Defense Personal Property Program (DP3), the HHG Channeling Pilot will not begin in Spring CY16; further execution and associated timing decisions have not been made at this time. We will continue to re-evaluate the CONOPS and will collaborate with industry on any future HHG initiatives.

2. Any questions/concerns pertaining to this message please send to: usarmy.scott.sddc.mbx.pprates-dom@mail.mil

3. This message was approved for release by Lt Col. Todd Jensen, Director, HQ SDDC

Personal Property.

Source: IAM & SDDC

SDDC Issues 2016 International Tender and 2016 400NG

On December 10, 2015 SDDC posted the new International Tender (IT-16) and the 2016 400NG to the What’s New section of their website. They have also posted other critical documents. See below:

Remember that the 2016 rate filing schedule is as follows:

Rate Filing Dates/Times:

Round 1: 10 Jan 16 (6:00 PM CST) – 15 Jan 16 (6:00 PM CST)

Round 2: 01 Feb 16 (6:00 PM CST) – 09 Feb 16 (6:00 PM CST)

Recent DPS Connectivity Issues

Since Dec. 7 TSPs have experienced significant issues with being able to connect with the Defense Personal Property System (DPS). Initially the connections with the system were intermittent with users constantly being kicked out of the system and then having to try and reconnect. Often it took many attempts to get back into the system.

On Dec. 9 it seems that the ability to connect to DPS was totally lost by the industry. Other than in a few sporadic incidences, the industry had lost complete connection to DPS. That lack of a DPS connection continued for the industry until a week later, Dec. 16, when for some unknown reason the industry connection to DPS once again became viable.

However, during almost that entire period, other than a few brief interruptions, the DOD stakeholders (PPSOs, JPPSOs, etc) were able to perform their normal activities in DPS. In fact, they were unaware that their industry partners were experiencing any problems.

That became quite problematic, as shipments continued to be awarded and PPSO expectations for TSPs to perform their normal business activities in DPS were not being met. Some of this led to punitive actions levied on TSPs for their inaction, and the loss of shipment awards when they were not accepted within the normal 24-hour mandate.

IAM communicated with SDDC throughout this entire period and that communication finally resulted in messaging from SDDC, which helped bring all of the Defense Personal Property Program (DP3) stakeholders to a common understanding regarding how they were to operate during the DPS outage.

Most within industry were reconnected to DPS by Dec. 16. The issue now is cleaning up after the outage. Clearing up lost shipment awards, SIT approvals, billing issues and myriad other issues may take some time to be fully realized. There is also the fear that DPS is still not completely stabilized and that system connectivity remains uncertain. In the days since connection has been restored there have been a few instances where connectivity has been lost.

TSPs should remain vigilant and continue to report any system outages to the DPS Helpdesk/System Response Center online  or by phone: (800) 462-2176.

Adjusted Mean Score for 1 Jan-14 May Performance Period

Due to an issue with the Customer Satisfaction Survey (CSS), scores taken after July 31, when a DPS software change removed the Personal Property Shipping Office (PPSO) questions from the survey, the mean scores for the Jan. 1 through May 14 Performance Period had to adjusted.

According to SDDC Advisory 16-0028, the scores applied to questions 2 and 6 were switched for CSS which were taken telephonically by the SDDC System Response Center. This resulted in improper scores being applied to a significant enough number of surveys that it caused the mean scores in the three major markets to drop.

SDDC has indicated that all the scores have now been corrected and announced the new mean score in SDDC Advisory 16-0033. The new mean scores for the Jan. 1 through May 14 Performance Period are:

dHHG 85.60, iHHG 83.92, iUB 86.75, OTO 78.30

SDDC has also indicated that no adjustment to the 2016 Minimum Performance Score (MPS) will be made as a result of changes to this Performance Period’s mean scores.

Annual Requirement to Update CIP & COR Remains Dec. 21

Editor’s Note: It appears that the recent issues with DPS connectivity have not affected the due date for the required updates to the CIP and COR. IAM has asked SDDC to consider a submission deadline delay but at this point the Dec. 21 cutoff is still in place.

It is critical that each TSP complete the update in a timely fashion. Failure to do so may result in a TSP not being able to file rates for the 2016 Annual Cycle.

Complete these updates as soon as possible.

SDDC-PP ADVISORY 16-0013

DATE: 4 NOVEMBER 2015

FROM: SDDC-PP SCOTT AFB, IL

TO: DOD-APPROVED PERSONAL PROPERTY TRANSPORTATION SERVICE PROVIDERS (TSP)

SUBJ: ANNUAL QUALIFICATIONS CERTIFICATE OF INDEPENDENT PRICING AND CERTIFICATE OF RESPONSIBILITY REVIEW

1. It is mandatory that all Transportation Service Providers (TSPs) update their Certificate of Responsibility (COR) and Certificate of Independent Pricing (CIP) in the Defense Personal Property System (DPS) before the 2016 rate cycle. Updates can be made starting Nov 5, 2015 and MUST be completed by Dec 21, 2015.

2. Request all TSPs go into DPS to review, update and submit CIP/COR documents for approval. Once completed, you must ensure the documents are in "UNDER REVIEW" status and not in "IN PROGRESS" or "SUBMITTED" status. ONLY the President or CEO can certify and submit the CIP/COR documents.

3. Failure to update your qualification documents will preclude you from filing rates. Questions may be sent to army.sddc.safb.ppqual@mail.mil.  

4. Reminder, please note SDDC will no longer be providing telephonic reminders for the CIP/COR and other qualification documents.

5. This message is approved for release by David Jones, Lead, PP Operational Support and Quality Team, HQ SDDC.

Source:  IAM & SDDC

34-hour restart regs suspension continued by 2016 spending bill

A 2,000-page House bill unveiled late Tuesday further entrenches the suspension of certain 2013-implemented hours-of-service rules and clarifies what evidence the DOT must submit to bring the rules back into effect.

Read the Full Story

DOD & Government Personal Property News & Notes

SDDC “What’s New”

New Navy E-mail Box for Documents

The new Navy email box used to provide documents to Navy sites is intended only for document submission. No other forms of communication with Navy JPPSOs/PPSOs should utilize this new tool.

The following is the original communication on the use of the email received from the Navy POC:

The Navy now has a centralized e-mail account for the TSPs to send in their rated B/Ls, inventories, 619-1s, and other supporting documentation for all Coded HHGs/UB shipments.  This does not currently pertain to NTS documentation.   That will be rolled out at a later phase. This applies to the following GBLOCs:  BGNC, CNNQ, JENQ, LKNQ, MLNQ, and QENQ. We anticipate that the remaining Navy sites will be added in calendar year 16. 

This centralized e-mail account will be monitored by our Center of Excellence team who will then transfer the documents into our electronic document storage system, called TRIM.   Each of our JPPSOs has access to TRIM so they can look up the documents as they need them.

New centralized account:  NAVY_HHG_DOCS@navy.mil

We ask the TPS follow these business rules.

1. In the e-mail subject line, please put the complete GBL number. (This way it will make it easier to search if there is a need to.) 

2.  That each e-mail contains the supporting documents for ONLY ONE customer/GBL.  Some TSPs are sending multiple GBLs in one e-mail, we then have to split it apart in order to get our documents to flow into our electronic document storage system (TRIM).

3. This is a RECEIVING only e-mail account. The only e-mails being sent to this account are the required supporting documentation that the TSPs are required to submit.   This e-mail account is NOT to answer any questions or do any research that the TSPs may have.  If the TSPs are looking for answers on something, they need to use the same e-mail accounts at each JPPSO they are currently using to ask those questions.

4. TSPs are only to send the supporting documents ONE time and to this ONE e-mail account- Navy_HHG_DOCS@navy.mil .   Please do not submit duplicate documentation or e-mails as this will bog down the process as the technicians have to review each e-mail to ensure we are not processing duplicate documentation.

Please note:  That once the TSP starts forwarding their supporting documents e-mail to the new account the TSP will no longer be required to forward the same e-mail to the particular JPPSO.   Our goal is to alleviate our staff at the JPPSOs from having to receive and TRIM documents.

IAM Senior VP Chuck White to Speak at CMSA San Diego/Imperial Counties and Central Valley Chapter Meetings

Chuck White will be the headliner at the CMSA San Diego/Imperial Counties Chapter meeting. He will speak about the current state of the industry. The meeting will be on January 13 at Tom Ham’s Lighthouse in San Diego and tickets are $50. Register now to reserve your seat. The next night, Mr. White will be speaking again, this time at the Central Valley Chapter, held in conjunction with a Texas Hold-Em poker tournament fundraiser. Dinner reservations are required.

IAM Military News and Resources Page

The IAM Military News and Resources page provides military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver with questions.

Get IAM’s industry news delivered to your email
Subscribe and get IAM-curated industry news delivered to you by email. Sign up on the IAM News page. If you have questions or need assistance, contact Carl.Weaver@IAMovers.org.

Sources:  IAM, Daycos, Navy & SDDC  

Diesel Sets New 6 1/2-Year Low at $2.338

The U.S. average retail diesel price fell for the fifth consecutive week, down 4.1 cents a gallon to $2.338, the Department of Energy reported Dec. 14. The latest decline set a new low for prices over the past nearly 6 1/2 years, surpassing $2.354 set June 1, 2009. Trucking’s main fuel is $1.081 a gallon cheaper than a year ago, when the price was $3.419.

Read the Full Story

OOIDA hauls FMCSA back into court over electronic logs

Just a day after the unveiling of a final rule that gives professional drivers no choice but to use electronic logs, the Owner-Operator Independent Drivers Association filed suit against the heavy-handed mandate. The Federal Motor Carrier Safety Administration announced on Dec. 10 its final rule mandating the use of electronic logs in all 2000 and newer trucks in interstate commerce. The following day, Dec. 11, OOIDA filed a Petition for Review with the U.S. Court of Appeals for the 7th Circuit.

Read the Full Story

FMCSA Announces Final ELD Rule

The Federal Motor Carrier Safety Administration on Dec. 10 announced its long-awaited final rule requiring that interstate drivers use electronic recording devices intended to enforce hours-of-service regulations, and reduce driver fatigue and paperwork for motor carriers and drivers.

Read the Full Story

Carrier scoring Safety Fitness Determination rule ready for publication following OMB clearance

A proposed federal rule that would give the Federal Motor Carrier Safety Administration another means to score and target unsafe carriers has cleared the White House’s Office of Management and Budget. The so-called Safety Fitness Determination rule cleared the OMB late last week and is now in the hands of the DOT, ready for publication as a Notice of Proposed Rulemaking when it chooses.

Read the Full Story