eGov/Mil Newsletter: November 20, 2015
In this Issue:
- 2015 IAM Annual Meeting Government Program Wrap-up
- SDDC Qualification Notifications
- Annual Requirement to Update CIP & COR Announced by SDDC
- Comment Period Closes for the Household Goods Channeling Concept Pilot
- Insight to Reweigh NOCs with GSA Post Audit Process Explained
- Navy Announces New Email Address for TSPs & Rated GBLs
- Congress set to extend highway funding through Dec. 4 as work continues on long-term bill
- E-log rule clears White House, set for publication
- Congress Reaches Deal to Cut $5 Billion From Defense Budget
- DOD & Government Personal Property News & Notes
The 2015 IAM Annual Meeting may go down as the year of the “return of the government personnel” to IAM. Due to budget and travel restrictions, as well as the hangover from the negative publicity surrounding a number of government agency conferences, getting U.S. government/Department of Defense (DOD) personnel to attend IAM’s Annual Meetings has previously been like pulling teeth. The red tape that personnel must go through in order to request attendance to a conference and then being able to find the money to attend has significantly reduced the level of government participation at Annual Meetings in recent years. This year things seem to have turned a corner.
Representatives from the Surface Deployment and Distribution Command (SDDC), U.S. Transportation Command (USTRANSCOM), the Defense Personal Property System Program Management Office (DPS PMO), the Department of the Navy, the General Services Administration (GSA), GSA’s Transportation Audit Division and the U.S. Department of State attended this year. Other organizations, the Federal Motor Carrier Safety Administration (FMCSA), the Federal Maritime Commission (FMC) and the Air Force Personal Property Activity, had plans to attend but budgetary constraints forced them to cancel at the last minute. The tide is turning. U.S. government participation at our Annual Meeting is on the increase and we are very hopeful that the trend will continue.
A number of this year’s government-focused sessions were very well received. As usual, the Military & Government Affairs Panel was well attended. A full house listened to Charles Olden, U.S. Department of State (DOS), provide facts and figures from 2014 and 2015, as well as, suggestions on how IAM members could get involved in the DOS moving program. Donna Jack from GSA Audits gave an overview on the Audits Division organization chart and identified the key items on which Audit would focus in the coming year. Kim Chancellor with the GSA Employee Relocation Resource Center (ERRC) provided information on the Centralized Household Goods Traffic Management Program (CHAMP) and a number of new initiatives planned for the coming year.
The DOD portion of the panel stimulated a great deal of discussion with the session attendees. Tim Knapp, the deputy program manager for DPS, provided an updated rollout schedule for DPS enhancements and Deb McGlennon from the Navy announced plans to hold a series of meetings at Navy sites across the country in early 2016 to allow DOD Transportation Service Providers to share their issues and ideas with Navy leadership. The final panelist was Lt. Col. Todd Jensen (USAF), the new Director of Personal Property at SDDC. Lt Col Jensen has only been with SDDC for a few months but showed he was up to speed on the issues through his humor and ability to intelligently discuss the major issues affecting the Defense Personal Property Program (DP3).
In the past, one of the negatives surrounding the Military & Government Affairs Panel was the lack of time available for attendees to ask questions. That was remedied this year by dedicating the first hour of the Annual Meeting’s Special Session for a question and answer “town hall” session. Personnel from three of the organizations represented on the Military & Government Affairs Panel, SDDC, DPS PMO and GSA Audits, took questions from another large group of attendees. A very lively discussion took place that seemed to hold everyone’s attention from start to finish.
The second portion of the Special Session took on, as it has for the last several years, a light-hearted approach to dealing with the critical issues of the day in the U.S. household goods arena. The Family Feud-style session pitted the Government family vs. the Industry family. A good time was had by all and the program closed out on a positive note.
Editor’s Note: The following two messages were issued by SDDC on November 19, 2015. These are critical notices.
Transportation Service Providers (TSP) must ensure that they are properly registered in the System for Award Management (SAM) and also have their 2016 Unified Carrier Registration (UCR) completed. Both of these requirements are necessary for a TSP to maintain its approved status in the Defense Personal Property Program (DP3) and to be able to file rates in the upcoming 2016 DP3 rate filing.
IAM encourages all TSPs to properly review their status for each requirement immediately.
SDDC‐PP Advisory 16‐0018
Date: 19 November 2015
From: AMSSD‐PP Scott AFB, IL 62225
To: DoD Approved Transportation Service Providers (TSPs)
Subject: Notification of SDDC System for Award Management (SAM) review
1. The Surface Deployment and Distribution Command's (SDDC) Personal Property Directorate conducted a SAM review of all TSP's within the program and found several TSP's who were not in compliance. Please review the SAM's rules and requirements at https://www.sam.gov/portal/SAM/#1 and Transportation Service Providers (TSP) Qualifications, SDDC Pamphlet 55‐4 to ensure you're registered.
2. TSP's must complete registration no later than December 4, 2015 to avoid possible non‐use.
3. Email functional questions and concerns regarding this advisory to firstname.lastname@example.org or contact 618‐220‐5775 or 618‐220‐5407.
4. This message was approved for release by Chief, Business Processes Division, HQ SDDC
SDDC‐PP Advisory 16‐0017
Date: 19 November 2015
From: AMSSD‐PP Scott AFB, IL 62225
To: DoD Approved Transportation Service Providers (TSPs)
Subject: Notification of 2016 SDDC Unified Carrier Registration (UCR) review
1. TSP's required to comply with UCR must complete registration no later than December 31, 2015.
2. The Surface Deployment and Distribution Command's (SDDC) Personal Property Directorate will conduct another 100% UCR review of all TSP's 2016 UCR compliance beginning in January 2016. Please review the UCR's rules and requirements at https://www.ucr.in.gov to ensure you're registered as required.
3. TSP's found to be in noncompliance may be placed into non‐use.
4. Email functional questions and concerns regarding this advisory to email@example.com or contact 618‐220‐5775 or 220‐6789.
5. This message was approved for release by Chief, Business Processes Division, HQ SDDC
Editor’s Note: Each year Department of Defense (DOD)-approved Transportation Service Providers (TSP) must update their Certificate of Independent Pricing (CIP) and Certificate of Responsibility (COR). Recently (Nov. 4) the Surface Deployment and Distribution Command (SDDC) announced the dates for the period during which the annual updates must be completed.
The CIP and COR must be updated between Nov. 5 and Dec. 21.
It is critical that each TSP complete the update in a timely fashion. Failure to do so may result in a TSP not being able to file rates for the 2016 Annual Cycle.
SDDC-PP ADVISORY 16-0013
DATE: 4 NOVEMBER 2015
FROM: SDDC-PP SCOTT AFB, IL
TO: DOD-APPROVED PERSONAL PROPERTY TRANSPORTATION SERVICE PROVIDERS (TSP)
SUBJ: ANNUAL QUALIFICATIONS CERTIFICATE OF INDEPENDENT PRICING AND CERTIFICATE OF RESPONSIBILITY REVIEW
1. It is mandatory that all Transportation Service Providers (TSPs) update their Certificate of Responsibility (COR) and Certificate of Independent Pricing (CIP) in the Defense Personal Property System (DPS) before the 2016 rate cycle. Updates can be made starting Nov 5, 2015 and MUST be completed by Dec 21, 2015.
2. Request all TSPs go into DPS to review, update and submit CIP/COR documents for approval. Once completed, you must ensure the documents are in "UNDER REVIEW" status and not in "IN PROGRESS" or "SUBMITTED" status. ONLY the President or CEO can certify and submit the CIP/COR documents.
3. Failure to update your qualification documents will preclude you from filing rates. Questions may be sent to firstname.lastname@example.org.
4. Reminder, please note SDDC will no longer be providing telephonic reminders for the CIP/COR and other qualification documents.
5. This message is approved for release by David Jones, Lead, PP Operational Support and Quality Team, HQ SDDC.
Source: IAM & SDDC
The comment period for the U.S. Transportation Command’s (USTC) proposed pilot program, The Household Goods Channeling Concept Pilot Program, closed on Nov. 9. The website used to receive comments indicates that 57 sets of comments were submitted. All comments are available for review.
IAM comments are available for review on the IAM Website.
The number of comments is a strong response from the industry to what most felt is an ill-timed and poorly conceived concept. Typically Federal Register Notice comments are responded to by the authorizing agency in approximately 30 days.
IAM will provide the membership access to the agency responses as soon they become available.
Source: IAM & USTC
Insight to Reweigh NOCs with GSA Post Audit Process Explained
During the Military & Government Affairs Panel at the recent International Association of Movers (IAM) Convention, the GSA Post Audits representative briefing those in attendance explained the post audit review process. In the DP3 program, GSA has access to shipment information in DPS as it is updated in the system. Currently, 90% of the post audit reviews performed on DOD shipments are done electronically using that information.
The U.S. Navy now has a centralized email account, NAVY_HHG_DOCS@navy.mil, for TSPs to send in their rated B/Ls, inventories, 619-1s, and other supporting documentation for all Coded HHGs/UB shipments. This does not currently pertain to NTS documentation; that will be rolled out later. This applies to the following GBLOCs: BGNC, CNNQ, JENQ, LKNQ, MLNQ and QENQ. The remaining Navy sites are expected to be added next year.
TSPs must follow these rules when emailing the new email address:
In the e-mail Subject line, put the complete GBL number to make it easier to search for if necessary.
Each email should contain supporting documents for only one customer/GBL; some TSPs send multiple GBLs in one email, which the Navy has to split it apart to get the documents to flow into their electronic document storage system (TRIM).
Only send the required supporting documentation that TSPs are required to submit; this account will not answer any questions or do research. If TSPs need answers to a question, they should use the same email accounts at each JPPSO they are currently using.
TSPs are to send the supporting documents one time only. Do not send duplicate documentation or emails as this will slow down the review process.
Once the TSP starts forwarding their supporting documents to this new account, the TSP will no longer be required to forward the same email to the particular JPPSO. The Navy's goal is to alleviate their staff at the JPPSOs from having to receive and TRIM documents
Source: Daycos – Daycos News – https://blog.daycos.com/
Congress set to extend highway funding through Dec. 4 as work continues on long-term bill
The U.S. House passed by a voice vote late Monday a short-term highway funding bill that extends federal highway funding to Dec. 4.
The current stopgap measure passed in late October expires Friday, Nov. 20. Members of the House and Senate began meeting this week in a conference committee tasked with producing a unified long-term bill that can get through both chambers of Congress. The Senate likely will take up the House’s short-term patch in the coming days.
E-log rule clears White House, set for publication
A federal rule to require truck operators to use electronic logging devices to keep records of duty status has cleared the White House’s Office of Management and Budget, clearing the way for the rule to be published in the Federal Register.
This is the final version of the rule, and it will take effect two years after its publication, giving carriers and owner-operators a two-year window to comply with the rule’s requirements.
Congress Reaches Deal to Cut $5 Billion From Defense Budget
The House and Senate on Tuesday finalized a plan to squeeze $5 billion from defense spending as part of a broader budget deal that heads off possible pay freezes and furloughs.
The savings comes from lower-than-expected military fuel costs, starting the Pentagon's new long-range strategic bomber contract later, cuts in staff and contractors, and smaller increases to Army and Air National Guard operations and maintenance spending.
SDDC What’s New
- 2015 Historical Shipment Data is posted on the SDDC website in the What’s New section.
- Recalculation of Customer Satisfaction Survey (CSS) Scores for the 1 January through 14 May 2016 and the 15 May - 31 July 2016 Performance Periods
** The mean scores for the 1 January - 14 May 2016 period are: dHHG 85.66; iHHG 84.00; iUB 86.72; OTO 78.43. Means scores for the 15 May - 31 July 2016, will not be available until after the mini appeals effort in January.
IAM announces Military News and Resources Page
IAM is proud to announce its new Military News and Resources page, which lists military-based information in an easy-to-navigate tabbed format. In addition, IAM is linking to SDDC Personal Property updates and categorizing them by topic. Currently, on the SDDC website, these updates are hard to find and are organized chronologically – not a very user-friendly way to display information. This new system on the IAM site should make it easy for IAM members to easily find the important information they need. Contact Carl Weaver.
Sources: IAM & SDDC