eGov/Mil Newsletter: October 23, 2014
In this Issue:
- IAM Annual Meeting Government Recap
- 2014 Fall Personal Property Forum
- Military Installation Access Survey
- New Foreign Flag Waiver Process
- DPS Update
- Scheduled DPS Outage Had Minimal Effect on Invoicing
- DOD & Government Personal Property News & Notes
- Long Beach Reports Highest Container Traffic Since 2007
With almost 2000 attendees, this year’s IAM’s Annual Meeting held in Orlando, FL was a huge success. On top of that, IAM saw resurgence in the physical attendance of U.S. government and military representatives at the meeting.
In 2013 very few U.S. government representatives were able to attend IAM’s Annual Meeting in person mainly due to budget restrictions. That necessitated the use of Skype in order to have their participation in the program on any level. It was great to welcome them back to our meeting this year.
Three representatives each from the U.S. Department of Defense’s Surface Deployment and Distribution Command and the DPS Program Management Office were in attendance this year. Representatives from the U.S. Army, Navy and Air Force Military Claims Offices were also able to attend.
U.S. civilian agencies were in attendance, with representatives from the U.S. Department of State, the Federal Maritime Commission and the Government Services Administration’s Audit Division participated in the meeting.
Not only were the government attendees able to participate in the formal meeting schedule, they made themselves available to interact with the membership throughout the entire meeting. Numerous attendees commented that the informal “one-on-one” time they spent with the government attendees was even more valuable to them than the time they spent in the formal sessions.
Many critical topics were discussed in both the formal and informal meeting held during the meeting. The following is a list of just some of the topics discussed with the government representatives. While there were no definitive decisions that came out of the conversations, we believe that the government attendees came away with a better understanding of the issues and that many concrete decisions will be forthcoming.
These topics, along with many others, were discussed/debated with the government attendees:
- Port issues facing the industry
- Problems with timeliness of TDL releases/greater transparency-visibility
- Alcohol in international shipments
- New Rate Filing Module being introduced in December
- Entire Conversion to member’s expense process, payment for delivery out
- Transit Times review - International & Domestic. Why we feel this is necessary at this time.
- International Fuel Surcharge
- Mold & mildew issues
- DPS outages when overseas operations are open
- Many rule changes/program adjustments focused on Domestic Program but without having consideration for effect on International Market
- Open Season in 2014? 2015?
- Base Access
- Unlimited Refusals year round?
- GSA Audit criteria
IAM will continue to follow up on these issues and through the dialog that took place during the Annual Meeting we hope to have decisions and closure on a number of issues very soon.
Though SDDC has not issued an official announcement, SDDC Personal Property Director Capt. Aaron Stanley confirmed the date for the fall Personal Property Forum (PPF) at the IAM Annual Meeting. The fall PPF will be held Nov. 18 at the Four Point Sheraton & Conference Center in Fairview Heights, Ill. The meeting is scheduled to run from 8:00 a.m. to 4:00 p.m.
IAM and AMSA will hold an Industry-only meeting the day before the PPF (Nov. 17) from 4:00 to 6:00 p.m.
IAM has established a small room block at the Four Points Sheraton and we are advising attendees to reserve rooms as soon as possible. The room rate will be $92.00 per night and includes breakfast. The area serving breakfast is quite small so we encourage people to eat early to allow plenty of time for an on-time arrival at the PPF.
The following information has been provided by the hotel:
A personalized Web site for IAM/AMSA has been created for you.
Guests can access the site to learn more about the event and to book,
modify, or cancel a reservation from October 16, 2014 to November 20, 2014.
Source: IAM, SDDC & Four Points Sheraton
**Editor’s Note: Access to military installations continues to be an issue for all organizations doing work on military bases. IAM is supporting the National Defense Transportation Association’s (NDTA) effort to gather information/data on the scope of the problem in order to provide DOD with feedback supporting our efforts to standardize and streamline the process of getting commercial personnel onto military bases. If you are an organization that must access military installations, we encourage you to take a few minutes to complete the survey described below.
As military carriers are all aware, motor carriers frequently experience a wide range of challenges accessing military installations, including inconsistent standards, various forms of ID required, various types of background checks performed, background checks returning false information, and more. The NDTA Surface Committee and Munitions Sub-Committee have been working closely with USTRANSCOM and the Office of the Secretary of Defense (OSD) in an effort to standardize and/or improve the process.
In order to quantify the magnitude of this issue, OSD and USTRANSCOM have requested that motor carriers provide "hard historical data," by directing drivers to complete a short survey each time they pick up or deliver a DOD load (i.e. attempt to access a base or installation). The proposed duration of the survey is between 1 October and 31 December of 2014.
The Driver Survey on DOD Installation Access is available electronically and is accessible on mobile devices, or may be completed by hand using this form. Carriers are asked to instruct drivers to begin collecting data immediately, each time they enter a military installation/facility, and to continue doing so through the end of the year. Paper surveys may be consolidated and mailed or emailed to the following: National Defense Transportation Association (NDTA), ATTN: Mr James Veditz, 50 South Pickett Street, Suite 220, Alexandria, VA 22304. Forms may also be emailed to firstname.lastname@example.org.
Source: NDTA, AMSA & IAM
SDDC issued the following communication on October 21, 2014. Pay particular attention to the new contact information needed to request Foreign Flag waivers:
HQ SDDC-PP ADVISORY # 15-0005
21 OCTOBER 2014
FROM: SDDC-PP SCOTT AFB, IL
TO: INTERNATIONAL APPROVED TRANSPORTATION SERVICE PROVIDERS (TSP)
SUBJ: DEFENSE PERSONAL PROPERTY PROGRAM (DP3) FOREIGN FLAG WAIVER (FFW) REQUEST PROCESS
1. This message is provided to affect an immediate update to HQ SDDC’s FFW request process and contact information. This update will supersede the current IT-14 Change 1, Item 221 “Use of Foreign Flag Shipping”. See Item 221 c.2.c for submitting and routing FFW requests.
2. As of 20 October 2014, the following changes apply to the FFW process. TSPs must submit all FFW requests via email to HQ SDDC G-3 located at Scott AFB, IL.
1) FFW request email: email@example.com
2) FFW request telephone #:
a) Primary: 618-220-6646
b) Alternate: 618-220-5870
3. Please notify the HQ SDDC G-3 FFW Team as soon as possible if you have any unanswered waiver requests.
4. This message is approved for release by Ms. Jill Smith, Chief, Business Processes and Systems Integration Division, HQ SDDC.
On Tuesday October 14 SDDC issued a message that indicated that in order to accomplish DPS Release 1.6.14 it would be necessary to take the Defense Personal Property System (DPS) offline for an extended period of time.
Originally, DPS was scheduled to be taken down late Oct. 17 after normal business hours but the DPS PMO, through discussions with the Defense Information Systems Agency (DISA), determined that it would take longer than previously expected to accomplish uploading the 1.6.14 Release.
DPS was taken offline Oct. 16 at 1:00 p.m. CDT through Oct. 19 at 9:00 p.m. CDT.
Since Monday, when DPS users returned to work, there have been complaints regarding a number of DPS issues. IAM has received complaints about, among other things, the speed of the system.
IAM encourages DPS users to document any problems that surface through the SDDC System Response Center/Helpdesk. Get a Helpdesk ticket number. Without a ticket number there is no way to document the problem.
Source: SDDC & IAM
From the Daycos Weblog:
As outlined in our recent blog post, DPS was unavailable last week from mid-day Thursday, October 16th until Sunday evening, October 19th. There was initial concern with the short notice and timing of this scheduled outage during the later phase of the peak billing season based on past experiences. Since Monday morning we have been monitoring invoices moving into and out of DPS to verify that the system was back up and running and transmissions and other invoicing functionalities were working properly. So far, we are happy to report that the site appears to be back up and the invoicing module is functioning normally.
A number of updates were made to sections of the Defense Transportation Regulations (DTR) Part IV in September. Updates were made to:
- Chapter 401 – General
- Chapter 402 – Shipment Management
- Chapter 403 – Best value
- Appendix B – Tender of Service
- Appendix G, Attachment G4 – DPM PWS
A detailed list of changes can be found in the Change Request section.
SDDC What’s New – SDDC Issues Guidance on Handling DPS Shipments During Outages
Read the SDDC guidance document to learn more.
NDTA-USTRANSCOM Fall Meeting 2014
NDTA and USTRANSCOM are once again co-sponsoring a Fall Meeting at the Renaissance St. Louis Grand Hotel in St. Louis, Missouri, 28-30 October 2014. The purpose of the meeting is to stimulate wider interest and inquiry into technical and professional issues involving Department of Defense (DOD) transportation requirements. The meeting will provide information, training, and strategic overview for personnel of the DOD, and will also assist industry in anticipating and meeting future DOD needs.
Register and get more information on the NDTA website.
Sources: IAM, NDTA & SDDC
September container traffic rose 7.3% at the Port of Long Beach, California, from the same month last year, marking the busiest September since 2007, the port’s peak year.
Cargo numbers climbed largely due to the importation of products for the holiday shopping season, the port said Oct. 21.