eGov/Mil Newsletter: July 17, 2014

July 17, 2014

In this Issue:

  • Expanded Short Fuse Window “Winds Down”
  • IAM to Provide Feedback on DPS Claims Module Re-Write
  • U.S. Commander Pushes to Halt European Force Cuts
  • The Air Force Is Offering Separation Incentives to Thousands of Civilians
  • DOD & Government Personal Property News & Notes

Expanded Short Fuse Window “Winds Down”

The Surface Deployment and Distribution Command (SDDC) began expansion of the criteria used to determine what is considered a Short Fuse shipment from five days to 10 days on May 23. Originally the expansion was scheduled to start on June 16 but due to workload issues experienced by the Joint Personal Property Shipping Offices (JPPSO) and other Transportation Offices, SDDC felt that starting the expanded window early would relieve some of the stress being felt by those offices.

SDDC indicated that the expanded criteria would go back to the 5-day criteria on July 13.

On July 10 SDDC held its normal weekly Peak Season teleconference with the military service headquarters personnel, the large JPPSOs and the industry Associations. During that call a request was made by a number of the military services, on behalf of their JPPSOs, to further extend the expanded short fuse window beyond July 13 and continue it until July 31.

Both SDDC and the industry associations questioned the need for extending the 10-day window. The data shared on the call indicated that the shipment handling time (the time from when a shipment was initially offered to the first TSP until the time it was actually accepted, including all rejections) had been greatly reduced in the last few weeks. The data also showed a large reduction in the number of shipments moving through the short fuse queue.

The associations also pointed out that extending the 10-day criteria until the end of July would impact shipments well into August. Since a new Traffic Distribution List (TDL) would be put in place August 1, this proposed extension would have a negative effect on the Transportation Service Providers (TSP) that had worked to position themselves toward the top of that TDL. We also pointed out that ability to refuse shipments was scheduled to end on July 31 and it would not be fair to end the 10-day short fuse criteria without also extending the ability to refuse shipments.

After a rather lengthy discussion, without resolution, the item was tabled and a separate teleconference to discuss the issue was set up for the following day.

The following day the discussion began with all parties holding the same positions they held the previous day. SDDC made it very clear that the Defense Personal Property Program (DP3) was designed as a Best Value procurement and they wanted to move back to the normal rules as quickly as possible to ensure that was the case.

Eventually a compromise was reached that seemed to, at least partially, satisfy all of the stakeholder groups. Beginning July 14, each day SDDC will begin decreasing the short fuse criteria by one day until the normal five-day criteria has been reached. This ensured that no August shipments would be affected but also gave some requested relief to the JPPSOs.

The specific compromise language was spelled out in a message issued by SDDC on Friday July 11:

TO:  Military Service Headquarters Representatives, Worldwide Personal Property Shipping Offices (PPSO), and DOD-Approved Personal Property Transportation Service Providers (TSP)

SUBJ:  Termination of the Short Fuse Expansion Window, 2014 Peak Season

REF:   SDDC-PP Advisory 14-0066

1.   SDDC held a teleconference Friday, July 11, 2014 at 1400 CST with Service, Industry, and PPSO representatives to discuss the need to uphold or terminate the short fuse expansion window.  This peak season, the short fuse window was extended from five (5) to 10 government business days (GBDs) effective 23 May through 13 Jul 2014.

2. After analyzing each GBLOC's shipment counts and short fuse acceptance data, Service and Industry stakeholders concurred with gradually decreasing the window from 10 to five (5) GBDs.  Beginning 14 July, SDDC will set the short fuse window to nine (9) GBDs, and sequentially decrease that window by one (1) day until 18 July 2014.  On that date, the short fuse window will have returned to its pre-peak state, i.e., five (5) GBDs.

3.  To clarify what constitutes a "short fuse" shipment: Short fused shipments include any Defense Personal Property System (DPS) shipment requiring pickup within FIVE (5) GBDs.  The date a shipment is offered will not count as the first GBD.  For additional information on handling short fused shipments, please refer to the DOD 4500.9-R, Defense Transportation Regulation (DTR) Part IV, Chapter 402, paragraph C3c.

4.  Reminder: The Defense Personal Property Program (DP3) "unlimited refusal" policy instituted for the 2014 peak season will terminate 31 July 2014.  TSPs may not refuse shipments with requested pick up dates on or after 01 August without penalty.  PPSOs may need to monitor their shipment management queues frequently, and TSPs are encouraged to utilize blackout capabilities as needed. 

5.  Please email questions relating to this message to: army.sddc.safb.ppcf@mail.mil.

6.  Please report DPS technical issues to the SDDC Systems Response Center (SRC):

            a.  Email: sddc.safb.dpshd@us.army.mil

            b.  Telephone: Toll-free (800) 462-2176; COMM (618) 589-9445, Option 5

            c.  Internet: https://www.sddc-srchelpme.com.

7.  This message was approved for release by Ms. Jill Smith, Chief, Business Processes and Systems Integration Division, HQ SDDC.

Editor’s Note: This item was first posted in the IAM Social Café on July 16.

Source: IAM & SDDC

IAM to Provide Feedback on DPS Claims Module Re-Write

On July 8 a few members of the IAM Claims Committee and IAM staff participated in a teleconference with personnel from SDDC, the Defense Personal Property System (DPS) Program Office and U.S. Transportation Command (USTC) regarding a new re-programming effort for the DPS Claims Module.

The industry participants provided some initial feedback but wanted to engage a larger industry audience to ensure that the DOD personnel and their DPS contractor were provided a complete review of the current state of the Claims Module.

The DPS Program Office is currently in the process of writing high-level requirements for CACI, their new DPS developer. From these requirements CACI will begin the development process that will be used to move us toward a new Claims Module.

DPS is moving away from its current architecture, which is based on a commercial-off-the-shelf (COTS) product (Siebel), and into a new architecture based on a product called Web Methods. The transition to the Web Methods architecture has not yet begun and thus the new Claims Module is currently scheduled to be in place around the 2nd Quarter of FY16.

There is still time to provide SDDC and the DPS Program Office feedback regarding what industry sees as flaws in the current iteration of the DPS Claims Module.

We welcome your feedback. What works and what doesn’t work in the DPS Claims Module?

We would also like to know what you would like to see in a revamped/enhanced Claims Module. What is “best of breed” or a “best practice” in software you are currently using? What claims reports would you like to be able to generate from the data stored in DPS?

This is our opportunity to provide feedback that will hopefully be used to redesign this entire module.

Send your feedback to Charles White no later than July 31.

Source: IAM

U.S. Commander Pushes to Halt European Force Cuts

The top U.S. commander in Europe said the Pentagon must reconsider the consistent drawdown of U.S. forces in Europe since the end of the Cold War following the provocative actions taken by Russia in Ukraine.

Air Force Gen. Philip Breedlove, the chief of U.S. European Command, told reporters at the Pentagon that the U.S. has spent the past 20 years treating Russia like a partner, but "now what we see is a very different situation."

Full Story at Military.com

The Air Force Is Offering Separation Incentives to Thousands of Civilians

The Air Force will soon begin offering incentives to reduce its workforce by nearly 3,500 employees, the service announced Monday.

As part of a Defense Department-wide effort to reduce the number of employees at headquarters offices by 20 percent, the Air Force will offer early retirements and buyouts to civilian employees. The Air Force will resort to involuntary reductions in force if the voluntary programs do not entice a sufficient number of workers to separate. Employees in the Washington, D.C., area would be the first to receive layoffs, according to an Air Force spokeswoman.

Full Story at Defense One

DOD & Government Personal Property News & Notes

SDDC July News “U” Can Use Newsletter

Notes Regarding Peak Season 2014 Thus Far

JPPSO Ft. Belvoir, VA and CPPSO Norfolk, VA reported that the National Capital Region has a lack of capacity. As reported to HQ SDDC, customers are being told they can either put their shipments in Non-Temporary Storage (to get it out of the house), conduct a Personally Procured Move, or reschedule their move dates.

Simultaneous to manpower constraints and TSP capacity, which are causing the above delays, both the Electronic Transportation Acquisition portal and the Defense Personal Property System experienced either unscheduled outages and/or unpredictable behavior during the month of June. SDDC disseminated customer service advisories during these unexpected incidents as information became available. We will continue to do so in the future. This is a reminder that all SDDC -PP advisory messages are posted to the SDDC website at www.sddc.army.mil, Personal Property, Defense Personal Property Program, Messages, PP Advisories.

Please email functional questions relating to service interruptions and/or advisories to army.sddc.safb.ppcf@mail.mil. Please report technical questions to the SDDC System Response Center, email: sddc.safb.dpshd@us.army.mil or telephone: toll-free (800) 462-2176; commercial (618) 589-9445, Option 5.

RAPIDGate

In response to federal security directives, Government installations are implementing more restrictive security procedures for installation access. To maintain and improve business relations with vendors and contractors, installations are implementing the RAPIDGate Program to streamline access under the more restrictive security policies. We have been advised that effective September 1, Fort Drum, NY is making it mandatory to implement the RAPIDGate program.

To enroll in the program follow the guidelines on the website.

Questions about the Fort Drum RAPIDGate program should be sent via email and addressed to info@RAPIDGate.com with subject line RE: RAPIDGate program

 

Latest Peak Season Shipment Volume Numbers from SDDC

 

Peak Season 2-year average 2014
Cumulative Booked 122,799 124,997

 

2014 - Measures total booked (5/15 - 8/31)

dHHG – 67,022 shipments

iHHG –  35,039 shipments

iUB –     22,936 shipments

August Traffic Distribution Lists

According to sources at SDDC the August 1 Traffic Distribution Lists (TDL) should be available for viewing on/about July 25. The slight delay in releasing the list is tied to the extension granted for appeal submissions.

Announcing the NDTA-USTRANSCOM Fall Meeting 2014

NDTA and USTRANSCOM are once again co-sponsoring a Fall Meeting at the Renaissance St. Louis Grand Hotel in St. Louis, Missouri, 28-30 October 2014. The purpose of the meeting is to stimulate wider interest and inquiry into technical and professional issues involving Department of Defense (DOD) transportation requirements. The meeting will provide information, training, and strategic overview for personnel of the DOD, and will also assist industry in anticipating and meeting future DOD needs.

To register and for more information, visit the conference website.

Personal Property Forum

In the past, SDDC has scheduled a Personal Property Forum (PPF) around that same timeframe (late October – early November). At this point SDDC has not provided any tentative dates for the fall PPF.

CHAMP Pre-Bid meeting rescheduled

GSA has had to reschedule the annual CHAMP Pre-Bid meeting to the following date/time:

When: August 13, 2014 at 1:30 PM EST

Where: GSA Headquarters, 1800 F Street NW, Auditorium, Washington, DC

Who: All approved CHAMP TSPs or those TSPs interested in CHAMP.

Due to an international meeting of leaders occurring in the Washington, DC area the week of August 6, 2014, Federal agencies have requested that GSA change the date of our annual CHAMP pre-bid meeting from August 6, 2014 to August 13, 2014.  

GSA will send out the agenda and presenters to the pre-bid meeting in the near future.  

If you have any questions, please contact Robyn Bennett at 816-823-3644 or Robyn.Bennett@gsa.gov, or Kim Chancellor at 816-823-3650 or Kim.Chancellor@gsa.gov.

We apologize for this inconvenience and short notice!

Thank you and we hope to see you on August 13th!

Sources:  IAM, GSA, USTC, NDTA, SDDC and Daycos News